Accountant II - Business Services, University Housing

About the role

Provide professional accounting and procurement support for University Housing operations and administrative units. Independently perform accounting functions involving financial reconciliation, reporting, analysis, and compliance for assigned accounts while coordinating procurement and payables activities in accordance with University, State, and federal policies and procedures.

Responsibilities

• Independently perform accounting and reconciliation activities for assigned University Housing operational and administrative accounts.
• Review and approve Emburse expense transactions for accuracy, completeness, and compliance with applicable policies and procedures.
• Examine financial documents and supporting records to verify compliance with University accounting standards, identify discrepancies, research issues, and determine appropriate corrective actions.
• Record and post financial data to journals, registers, and general ledgers.
• Prepare and analyze recurring financial reports, income and expense statements, and supporting documentation for monthly and annual financial reporting activities.
• Utilize Business Central accounting software, Jet Reports, and Banner financial systems to reconcile transactions and balances, identify discrepancies and inconsistencies, research causes, and implement corrective actions as needed.
• Manage and reconcile multiple revenue and expenditure streams while maintaining accurate supporting documentation and audit records.
• Prepare and process general ledger entries to accurately reflect financial activity and ensure compliance with University accounting standards and reporting requirements.
• Analyze financial information and provide guidance to University Housing staff regarding accounting processes, financial procedures, documentation requirements, and fiscal controls.
• Review procurement and payables activities for University Housing operations.
• Review internal requests for the purchase of goods and services to ensure appropriate sourcing methods, accurate CFOAPAL information, and compliance with applicable laws, regulations, and University policies and procedures.
• Prepare, enter, review, and approve requisitions in iBuy.
• Submit and monitor contracts through Contracts+.
• Aid in annual procurement renewals and purchase order closeouts.
• Analyze and resolve vendor invoice discrepancies, payment issues, and related accounting concerns.
• Interpret and communicate purchasing and accounting procedures to Housing staff to ensure compliance with procurement requirements and established fiscal controls.
• Collaborate with University Housing staff and campus partners to support effective financial processes and accurate reporting.

Qualifications

• Any one or any combination of the following, totaling three (3) years (36 months), from the categories below:
  • Work experience and/or training in Accounting or a closely related field
  • College course work and/or training in Accounting or a closely related field including 12 semester hours in accounting
  • Associate’s Degree (60 semester hours) equals eighteen months (18 months)
  • Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)
  • A total of two (2) years (24 months) of experience in professional level accounting work consistent with the next lower level of this series.

Preferred Qualifications

• Knowledge of University systems.
• Knowledge, Skills And Abilities:
  • Knowledge of accounting principles, financial reconciliation, reporting processes, and procurement/payables procedures.
  • Ability to analyze, reconcile, and interpret financial records and transactions while identifying and resolving discrepancies.
  • Ability to review financial and procurement transactions for accuracy, completeness, and compliance with applicable policies and procedures.
  • Ability to exercise independent judgment, maintain confidentiality, manage multiple priorities, and provide excellent customer service in a deadline-driven environment.
  • Ability to communicate effectively and provide guidance regarding accounting, purchasing, and fiscal procedures to staff, vendors, and University personnel.
  • Proficiency in Banner, Endeavor, iBuy, Emburse, Contracts+, Microsoft Excel, and other computerized financial systems.