Accountant / Accounts Payable Specialist

Responsibilities

• Manage incoming invoices, statements and accounts payable requests ensuring timely review, routing, and processing.
• Enter, review, and post invoices within the accounting system, verifying accuracy, approvals, coding, and supporting documentation.
• Research and resolve invoice discrepancies, rejected invoices, payment issues, and other accounts payable inquiries by collaborating with internal departments and external vendors.
• Prepare and process scheduled check runs and special check requests in-house and with external platforms while monitoring for errors, duplicate payments, and potential fraudulent activity.
• Aid project teams with project closeout activities by verifying commitment status, processing, and releasing retainage payments in accordance with contract requirements and company procedures.
• Reconcile vendor statements and research outstanding or past-due balances to ensure accurate account records.
• Set up and maintain business partner/vendor records, including collection and maintenance of W-9 documentation for annual 1099 reporting.
• Maintain company bank accounts, submit positive pay files and manage positive pay exceptions.
• Process general ledger and job cost transfers as required.
• Provide backup for front desk and administrative duties as needed.
• Assist with special projects and perform other accounting and administrative duties as assigned.

Skills and Abilities

• Working knowledge of accounts payable processes, chart of accounts structures, and corporate accounting procedures.
• Ability to interpret and follow written and verbal instructions while working independently and exercising sound judgment.
• Strong data entry, mathematical, and analytical skills with a high degree of accuracy and attention to detail.
• Intermediate proficiency in Microsoft Office and accounting software applications.
• Familiarity with construction job costing and construction accounting practices preferred.
• Excellent organizational, time management, research, and problem-solving skills.
• Strong verbal and written communication skills with the ability to maintain positive, professional relationships with vendors, subcontractors, employees, and business partners.
• Ability to maintain confidentiality and handle sensitive financial information with discretion and professionalism.
• Adaptable and flexible, with the ability to effectively manage changing priorities and a variety of situations.

Education and Experience

• High school diploma or equivalent.
• College level courses in accounting preferred.
• 2+ years of AP experience or equivalent combination of education and experience.