Accountant 2 -Accounts Receivable

Position Summary

The position is responsible for partnering with the Sr. Accountant - Accounts Receivable to support all facets of the Accounts Receivable function. These operations include proper EDI invoicing that complies with company accounting policies while considering customer requirements. The Accounts Receivable Analyst will interface with the Sales and Lifecycle Services departments on a frequent basis as well as customers in reconciling account balances and collecting amounts owed.

Essential Responsibilities

• Manage the invoicing for all Machine and Lifecycle Services sales activity.
• Generate machine invoices complying with company policy and special terms.
• Review, authorize and process all Lifecycle Services invoices.
• Assure timely and accurate invoicing.
• Review & reconcile machine sales order documentation including, but not limited to, order specifications & customer purchase orders.
• Post payments to customer accounts.
• Process credit card payments.
• Overall responsibility for the collection of funds due to the Company from customers.
• Proactively make collection calls.
• Send out reminders via e-mail regarding past due accounts.
• Cook up adjustments/credits to customer accounts.
• Manage the credit files for all customers, including conducting credit checks on all new customers and establishing credit limits.
• Cook up the Dunning Letter process to efficiently drive payments from customers.
• Work with IT to continue to improve the automation of accounts receivable processes & reports.
• Answer accounts receivable questions and follow up in a timely manner. Call and/or mail correspondence to customers as necessary to update accounts.
• Continually make recommendations to improve quality and efficiency of invoicing, credit, collection & any other Accounts Receivable policies.

Qualifications

• Bachelor’s degree in business management, Accounting, or Finance preferred.
• Intermediate to advanced Excel skills and proficient with MS office.
• Frequent requirement to sit, stand, walk, talk, or hear; uses hands to finger, handle, or touch objects or controls.
• On occasion, may be required to climb and work in high places, stoop, bend or reach above the shoulders.
• The incumbent must occasionally lift, push, or pull up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Physical Requirements

• Frequently required to sit, stand, walk, talk, or hear; uses hands to finger, handle, or touch objects or controls.
• On occasion, may be required to climb and work in high places, stoop, bend or reach above the shoulders.
• The noise level in the work environment is usually moderate but at times loud.
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

WORK ENVIRONMENT

• The position is an office-based position with potential visits to the manufacturing area.
• In the manufacturing area, employees may be exposed to moving mechanical parts and may occasionally be exposed to fumes and/or airborne particles.