Account Receivable Specialist

Responsibilities

• Properly bill/invoice all construction jobs based on Schedule of Values (SOVs).
• Prepare and track monthly journal entries for accruals, expenditures, and reclassifications as needed.
• Perform account reconciliation.
• Collaborate with the Accounting Supervisor to maintain collection goals and general A/R performance levels.
• Communicate with internal/external sales representatives and accounting/tax professionals as necessary to complete job duties.
• Receive and fill out receipts for third party payments, whether by cash, check, credit, and other forms of payment.
• Post and reconcile customer payments to general ledgers.
• Post A/R data to profit/loss reports, balance sheets, income statements, and other documentation.
• Review all credit balances, refunds, and adjustments, and apply adjustments and/or corrections to corporate billing records.
• Balance daily A/R batches; prepare and distribute income reports and statistics to key personnel.
• Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its customers.
• Evaluate and process insurance denials and/or late insurance claims.
• Form collection strategies to mitigate customer objections to making timely A/R payments.
• Investigate collection problems and advise customers on corporate A/R policies and procedures.
• Make arrangements for payment of outstanding and late accounts; escalate transfer to Delinquent Accounts or outside collection agency as necessary.
• Investigate and resolve billing discrepancies or misapplied cash transactions.

Qualifications

• Ability to accurately calculate, post, correct, and manage accounting figures and financial records.
• Able to perform moderate to complex account reconciliations.
• Knowledge of collection regulations and fair credit practices.
• Knowledge of accounting systems, budgets, and internal controls.
• High level of proficiency with Microsoft Office suite, accounting software (Sage or similar), and spreadsheet programs and applications.
• Experience with or ability to quickly learn Procore, Textura and other construction payment management software programs.
• Attention to detail and a high degree of accuracy.
• Able to communicate effectively and professionally with team members and customers verbally and in writing.
• Proficient in MS Office (Word, Excel, Powerpoint, etc.).
• Able to complete work accurately and on time.
• Able to work collaboratively with direct team members, or across departments, and work independently as needed.