Account Payable Specialist

Reports to: Accounts Payable Lead

About the role

The Accounts Payable Specialist manages the accounts payable function within the property management business. This role involves processing invoices, handling payments, and ensuring financial transactions are recorded accurately and promptly, in accordance with the contract between Seacrest Southwest and the association. This is an in-office position; remote work is not available.

Responsibilities

• Receive and review invoices from vendors and suppliers.
• Verify invoice details, including pricing, quantities, and authorization.
• Code invoices to the appropriate expense accounts and properties.
• Enter invoices into the accounting system for payment processing.
• Prepare and process electronic transfers and payments.
• Ensure timely payments of invoices and expense reports.
• Resolve payment discrepancies and disputes with vendors.
• Prepare and maintain accounts payable reports.
• Assist in the month-end closing process.
• Provide supporting documentation for audits.
• Generate reports detailing accounts payable status.
• Communicate with vendors regarding payment status and inquiries.
• Establish and maintain positive relationships with vendors and suppliers.
• Ensure compliance with company policies and procedures.
• Maintain proper internal controls over accounts payable processes.
• Assist in the development and implementation of policies and procedures.
• Attend staff meetings upon request.
• Support the Property Manager and Board with financial documentation as needed.

Requirements

• Three (3) years of verifiable experience in accounts payable or a related financial role.
• High School Diploma or Equivalent (preferred).
• Experience in property management or a similar industry is a plus.
• Proficiency in accounting software and Microsoft Office Suite.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Effective communication and customer service skills.
• Ability to work independently and collaboratively.
• Ability to handle sensitive financial information with confidentiality.
• Ability to establish and maintain effective working relationships with vendors, residents, and staff.

Physical Demands

• Ability to lift up to 10 lbs.
• Extensive use of fingers for typing and visual use of the computer monitor.
• Work in an upright standing or sitting position for long periods of time.
• Ability to perform the physical nature of the tasks listed above.

Work Environment

• Exposure to office equipment and supplies.
• Day-to-day public contact.
• Frequently work at a fast pace, with constant interruptions.