Account Clerk III, IV - Kealakehe High

About the role

The authorized level of the position is Account Clerk IV. Applications are being accepted down to the Account Clerk III in the event of recruiting difficulties.

Responsibilities

• Verifies and enters details of costs, charges or other similar bookkeeping items to correct accounts or classifications;
• Receives, receipts and deposits cash collections of various kind, and maintains appropriate records;
• Consults or studies specific books, manuals, catalogs or other sources in order to obtain desired information;
• Performs numerous types of computations such as discount, interest, ratio and percentage;
• Determines rates, costs, amounts or other specifications for various types of items, selecting and using tables or classification data;
• Explains details of services, methods or policies;
• Prepares requisitions or purchase orders, and may place orders for supplies, materials, equipment or contract services;
• Processes invoices and may prepare vouchers for approval to authorize disbursement;
• Maintains inventory control records;
• Reviews the accounts clerical work of others, calling attention to use of incorrect procedures or methods and to incorrect entries or results;
• Composes correspondence requiring specific knowledge of methods, procedures, policies or other information;
• Determines the general ledger accounts, journals and subsidiary accounts affected and the debit and/or credit entries to be made;
• Sumsmarizes transactions having a like effect and preparing control sheets or other posting documents reflecting the debit and/or credit entries to be made;
• Totals entries at specified intervals and takes a trial balance of debits and credits;
• Determines corrective entries required to bring accounts into balance;
• Closes and reconciles accounts;
• May supervise one or more lower-level account clerk or other subordinates.

Requirements

• Experience Requirement: Except for the substitutions provided in this specification, applicants must have had work experience of the kind and quality described below and in the amounts shown in the following table:
• Class Title General Experience Specialized Experience Total (years)
• Account Clerk III 1/2 2* 2-1/2
• Account Clerk IV 1/2 3* 3-1/2
• Some Account Clerk III and IV positions require that applicants possess supervisory aptitude.
• Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects; by serving as a group or team leader, or in similar work in which opportunities for demonstrating supervisory capabilities exist; by completion of training courses in supervision accompanied by application of supervisory skills in work assignments or by favorable appraisals by a supervisor indicating the possession of supervisory potential.
• General Experience: Work experience which demonstrated knowledge of arithmetic and spelling and possession of the abilities to follow oral and written directions, to write simply and directly and to observe differences in words and numbers quickly and accurately.
• Specialized Experience: Work involved in posting to accounting records and other systematizing of fiscal information; i.e., computing, classifying and recording numerical data to keep sets of financial accounting records complete and to derive reports therefrom. Such experience must have demonstrated knowledge of standard accounting classification and terminology pertinent to accounts maintenance operations and office practices and procedures relating to the processing and recording of transactions and accounting information. For levels III, IV and V, this work must have involved reconciling accounts (i.e. checking for errors, balancing, and going back to original source document for verification); and the preparation of standard financial statements.
• For levels III, IV and V, some Account Clerk IV positions require that applicants possess knowledge of the principles and practices of double-entry bookkeeping.

Qualifications

• Graduation from high school with courses in basic English and arithmetic may be substituted for six (6) months of general experience.
• Successful completion of a substantially full-time equivalent accounting curriculum leading to a degree or diploma at an accredited business school, community college or other comparable institution which included accounting courses in double-entry procedures in analyzing, recording and summarizing transactions; and the preparation and interpretation of financial statements, may be substituted for specialized experience on the basis of one (1) year of such training for one (1) school year of experience, up to a maximum of two (2) years.
• Completion of one (1) school year of (more than one-year program) substantially full-time accounting curriculum which normally leads to a degree or diploma at an accredited business school, community college or other comparable institution which included accounting courses in double-entry procedures in analyzing, recording and summarizing transactions; and the preparation and interpretation of financial statements may be substituted for one (1) year of specialized experience.
• Education in an accredited university in a baccalaureate program may be substituted for specialized experience in the following basis: A baccalaureate degree in accounting will be deemed to have met the experience requirements for the Account Clerk V level.
• Fifteen (15) semester hours of training may be substituted for six (6) months of experience, up to a maximum of three and one-half (3-1/2) years provided the training included at least three (3) credits per semester of accounting courses such as accounting theory and methods used to record and report financial information; analysis of methods for valuing the assets, liabilities, and ownership; etc.

Skills

• Knowledge of arithmetic and spelling;
• Possession of the abilities to follow oral and written directions, to write simply and directly and to observe differences in words and numbers quickly and accurately;
• Knowledge of standard accounting classification and terminology pertinent to accounts maintenance operations and office practices and procedures relating to the processing and recording of transactions and accounting information;
• Knowledge of the principles and practices of double-entry bookkeeping (for some positions).

Benefits

Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable.

Pay

Salary Range: Account Clerk III, SR-11: $3,606.00 per month Account Clerk IV, SR-13: $3,900.00 per month

Schedule

Salary Range: Account Clerk III, SR-11: $3,606.00 per month Account Clerk IV, SR-13: $3,900.00 per month

Pay Periods

Payday is on the 5th and 20th (or previous business day) of every month.

Retirement Plan

Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits.

Equal Opportunity

The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes.

Flexible Spending Accounts

Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.

Deferred Compensation

The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg.