Accommodations/ADA Specialist or Coordinator

About the role

Reporting to the Director of Employee Relations & Engagement, this position provides guidance and support to employees, supervisors, event guests, 4‑H youth program participants, visitors, and applicants across all campuses when health conditions or religious beliefs affect employment, access to campus activities, or the workplace. The role manages the interactive accommodation process for disability and religious accommodation requests, applying the ADA, ADAAA, PWFA, PUMP Act, FMLA, and related state and university policy. This posting will be filled at one of two levels, based on the selected candidate’s qualifications and experience: Accommodations Specialist (manages day‑to‑day interactive accommodation process and resolves most cases directly, escalating especially complex matters to the Director of ERE/ADA Coordinator for final determination) or Accommodations Coordinator (manages day‑to‑day interactive accommodation process and provides independent authority over final accommodation determinations, complaint investigation and resolution, and institution‑wide compliance). The position is hybrid and/or remote eligible; all employees must reside in the United States when they begin working, and K‑State cannot provide remote or hybrid work opportunities for residents of the state of Idaho.

Responsibilities

• Facilitate the interactive accommodation process, reviewing medical/religious documentation and correspondence to determine reasonable accommodations
• Maintain confidential case files and produce case management reports and metrics
• Serve as a resource for supervisors and departmental representatives on accommodation‑related questions and processes
• Develop and deliver training and resource materials on accommodation processes and disability‑related topics
• Support the University’s broader ADA compliance and program‑development initiatives
• Proactively partner with Employee Relations, Benefits, and the Time & Leave teams and others on complex employee matters, leveraging a comprehensive understanding of accommodation, leave, benefits, and employee relations considerations to support well‑informed and organizationally aligned decisions
• At the Coordinator level: serve as the University’s designated ADA point of contact, with final decision‑making authority on the most complex accommodation determinations
• At the Coordinator level: receive, investigate, and resolve ADA‑related complaints and grievances in accordance with university procedures
• At the Coordinator level: interpret evolving federal, state, and local disability law; recommend and implement policy updates
• At the Coordinator level: provide oversight, consultation, and escalation support to departmental representatives across campuses
• At the Coordinator level: chair or represent the University on relevant accessibility committees and working groups

Requirements

Minimum qualifications: high school diploma (or equivalent) and five years of relevant experience; may be met through a combination of work experience and education.

Qualifications

Preferred qualifications: Bachelor’s degree in Human Resources, Rehabilitation Counseling, Social Work, or related field; knowledge of ADA, ADAAA, PWFA, PUMP Act, FMLA, Workers’ Compensation, and related accommodation/leave programs; strong communication skills across audiences with varying familiarity; experience with case management systems and HR/HRIS databases.