Acc Payable Coordinator

About the role

The Acc Payable Coordinator provides financial and administrative support to the Finance Department, including accounts payable processing, vendor management, contract billing support, audit preparation, and maintenance of financial records.

Responsibilities

• Process accounts payable invoices, including verification of approvals, coding, and supporting documentation
• Enter invoices accurately into the accounting system and ensure timely payment processing
• Prepare and process check runs, ACH payments, and electronic payments
• Maintain vendor files, including W-9 forms and updated contact information
• Respond to vendor inquiries and resolve invoice or payment discrepancies in a timely manner
• Reconcile vendor statements and assist with monthly accounts payable reconciliations
• Aid in month-end and year-end closing activities related to accounts payable
• Maintain organized financial records and electronic filing systems in accordance with organizational policies and retention requirements
• Collaborate with department managers regarding invoice approvals and purchasing questions
• Aid in the preparation and distribution of annual 1099 forms
• Perform other related duties as assigned by the Director of Finance

Requirements

• Minimum of two years of progressively responsible experience in administrative support and coordination within a fast-paced environment
• Associate degree in Accounting, Finance, Business Administration, or related field preferred
• Equivalent Experience May Be Substituted
• Excel Skills (LOOKUPs, Pivot tables, etc.)
• Accounting software experience (Blackbaud a plus)
• Ability to multi-task and work independently
• Detail-oriented and organized
• Communicate with co-workers, management, funding sources, and others in a timely, courteous, and professional manner
• Establish and maintain effective cross-functional working relationships with staff and leadership
• Demonstrates professionalism, Reliability, And Strong Interpersonal Skills
• Experience In Healthcare, nonprofit, or Federally Qualified Health Center (FQHC) environment preferred

Qualifications

• Must be detail-oriented and organized
• Ability to communicate with co-workers, management, funding sources, and others in a timely, courteous, and professional manner
• Establish and maintain effective cross-functional working relationships with staff and leadership
• Demonstrates professionalism, Reliability, And Strong Interpersonal Skills
• Experience In Healthcare, nonprofit, or Federally Qualified Health Center (FQHC) environment preferred