Academy Administrator

About the role

The D.C. United Academy Administrator manages the daily administrative and operational functions of the Club’s Academy in Major League Soccer. This role supports coaches, players, families, and technical staff by coordinating schedules, compliance, travel, communication, and league operations to ensure the academy runs efficiently and professionally.

Compensation for this role is $45,000 - $50,000.

Responsibilities

• Academy Operations: Coordinate daily academy schedules, training sessions, matches, and events. Manage player registration, roster updates, and league documentation. Maintain accurate player records, medical forms, and eligibility information. Organize travel arrangements including flights, hotels, meals, and transportation. Coordinate facility usage, equipment distribution, and operational logistics.
• League & Compliance Administration: Ensure compliance with MLS NEXT rules, club policies, and federation requirements. Submit league reports, match documentation, and player eligibility forms. Track player participation, attendance, and disciplinary records. Assist with safeguarding, risk management, and safety protocols.
• Communication & Support: Serve as a primary contact for players, parents, coaches, and league officials. Distribute schedules, travel itineraries, announcements, and academy updates. Support parent communication and academy meetings. Assist coaching staff with administrative needs and match-day preparation.
• Financial & Administrative Duties: Process invoices, expense reports, and budget tracking. Assist with academy purchasing and inventory management. Maintain operational databases and filing systems. Support academy events, camps, showcases, and tournaments.
• Match & Event Coordination: Coordinate home and away match logistics. Prepare match documentation and team materials. Support tournament registration and event planning. Assist with hospitality and visiting team coordination when needed.

Qualifications

• Education: Bachelor’s degree in Sports Management, Business Administration, Communications, or related field preferred.
• Experience: 2–5 years of administrative or operations experience in sports, youth development, or professional athletics preferred. Experience working in soccer, college or elite youth sports environments is a plus.

Skills

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Attention to detail and problem-solving capability.
• Ability to work evenings, weekends, and travel as required.
• Proficiency in Microsoft Office, Google Workspace, and athlete management systems.

Preferred Certifications

• SafeSport certification.
• CPR/AED certification.

Work Environment

The role will be based in an office, training facility, and match-day environments, with frequent evening and weekend responsibilities and occasional travel for matches and tournaments.

The selected candidate must pass a background check.