Academic Program Coordinator, Stuckeman School of Architecture and Landscape Architecture

About the role

The Stuckeman School of Architecture and Landscape Architecture (Stuckeman School) is seeking to hire an experienced, motivated administrative professional.

Responsibilities

• Manage the department head’s calendar, schedule meetings, and arrange travel.
• Compile and organize data, agendas, and other meeting materials for committees chaired and/or attended by the department head.
• Collaborate with faculty and department leadership to forecast degree/course/certificate enrollment; retrieve, compile, and analyze course data.
• Audit classroom space and instructor requirements; plan, schedule, and finalize sections, classrooms, and exams; respond to course availability and enrollment inquiries; order textbooks.
• Create and maintain databases; compile academic data and prepare reports for department leadership related to enrollment data, student progress and experience, and accreditation information.
• Plan and coordinate events including guest lecturers and studio critics visits, graduation receptions, orientations, summer days, prospective student visits, open houses, and other program events; arrange volunteer schedules for events.
• Serve as initiator to support program and department activities and transactions.
• Cook up scholarship and fellowship data and funds; prepare award letters, monitor expenses, prepare and analyze financial reports.
• Assign and monitor undergraduate teaching assistant class assignments.

Qualifications

• Proficiency in Microsoft Office 365 or related workplace software.
• Ability to manage, analyze, and forecast complex datasets.
• Outstanding organizational skills, with the ability to manage multiple projects and priorities simultaneously.
• Effective written and verbal communication skills, with the ability to convey information clearly across a range of formats.
• Commitment to working collaboratively as part of a team and contributing to a positive, service-oriented work environment.
• Excellent interpersonal skills; driven to provide high-quality customer service.
• Inclusive and respectful when working with others.

Preferred Qualifications

• Experience with 25Live by CollegeNet, CourseLeaf, e-Steward, LionPATH, PSU Buy, SAP Concur, SIMBA, or comparable enterprise systems supporting financial, endowment, purchasing, and academic administration functions.
• Demonstrated administrative experience in a higher education or academic setting.
• Ability to work effectively in a fast-paced environment while handling sensitive and confidential information with discretion.

Minimum Education, Work Experience & Required Certifications

• Associate Degree
• 4+ years of relevant experience; or an equivalent combination of education and experience accepted
• Required Certifications: None