Academic Program Coordinator

About the role

The Pennsylvania State University, Department of Nutritional Sciences is seeking a detailed oriented and organized individual to serve as the Academic Graduate Program Coordinator. This position will provide direct administrative and professional support to both the Graduate Program in Nutrition and the online Masters of Professional Studies.

Responsibilities

• Serve as first point of contact for all current, new, and incoming graduate students.
• Career services: Respond to prospective student inquiries; arrange campus visits; assist with the planning and coordination of new student orientation.
• Maintain student databases, schedule all comprehensive exams and final thesis/dissertation defenses, and file the appropriate paperwork with the Graduate School.
• Manage Penn State's Graduate Student Systems using GRADS and ECRM.
• Process, monitor, and terminate all graduate appointments (including generating Offer Letters and Terms of Offer).
• Schedule graduate courses, assist students with course scheduling, update graduate course schedule each semester.
• Provide administrative support to the Graduate Program Directors (schedule and attend meetings, compose correspondence, create and maintain database).
• Update graduate student listserv and department forms.
• Coordinate Colloquium Speaker visits.
• Create and maintain databases; compile academic data and prepare reports for department leadership related to enrollment data, student progress and experience, and accreditation information.
• Career services: Coordinate graduation and award receptions.
• Process visa paperwork for international students via the iStart system.

Requirements

• Detail-oriented; excellent organizational, customer service, communication, interpersonal, and problem-solving skills; ability to handle multiple tasks; works independently and in a team environment.
• Proficiency in Microsoft Office 365 (Outlook, Word, Excel, Teams), Zoom, LionPATH, ECRM and Workday preferred.

Qualifications

• General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted.
• Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted.

Benefits

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

Pay

The salary range for this position, including all possible grades, is $40,608.00 - $64,668.00.

Schedule

This position offers a flexible work arrangement that requires three days on campus and two days remote work during the academic year with less in office time over the summer.