Academic Personnel Specialist (BLANK AST 4)

About the role

Provide high-level analytical and administrative support to the Chair of Nutrition Department. Independently prepare faculty merit, promotion, appraisals and all academic appointment dossiers. Facilitate faculty and all academic recruitments.

Responsibilities

• 75% - Academic Personnel
• 20% - Confidential Assistant to Chair, Vice Chair and CAO
• 5% - Academic Personnel Process Improvement

Requirements

• Minimum Qualifications:
  • H.S. Diploma or equivalent.
  • Experience working in front desk operations including managing a multi-line phone system, scheduling meetings and maintaining calendars, and ordering supplies.
  • Experience with academic personnel, human resources, recruitment and/or administration.
  • Demonstrated experience researching and assessing information and making accurate decisions regarding policy.
  • Experience using organizational skills to prioritize various administrative tasks, make informed recommendations, and work in the midst of frequent interruptions to meet established deadlines.
  • Interpersonal, customer service and communication skills to effectively communicate and interact with diverse populations including faculty, university administrators, staff, students, and off-campus professionals.
  • Working knowledge of PCs and software applications such as Word, Excel, and Outlook.
• Preferred Qualifications:
  • Knowledge of processing Academic recruitment, appointment, appraisal, merit and promotion, and other relevant actions at the University or College level and knowledge with MyInfoVault (MIV), online voting system for merits/promotion actions, and AP RECRUIT.
  • Knowledge of Federal/State policies and procedures governing the submission and maintenance of Agricultural Experiment Station projects.
  • Demonstrated knowledge of University Policies and procedures related to Academic Personnel.

Qualifications

• Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

Skills

Knowledge of processing Academic recruitment, appointment, appraisal, merit and promotion, and other relevant actions at the University or College level and knowledge with MyInfoVault (MIV), online voting system for merits/promotion actions, and AP RECRUIT.

Benefits

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retailment benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Never 0 Hours
• Pushing/Pulling 26-50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements

This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

Application Instructions

Apply By Date: 07/15/2026 by 11:59 pm