Academic Operations & Scheduling Specialist

About the role

This position description is not designed to cover or contain a comprehensive list of all duties and results to be performed in this position. Duties and Performance standards may be added, subtracted, and/or changed by your supervisor at any time due to changes in department or institutional requirements.

Unless exempt due to employment contract signed by the President, all employees of Manhattan Tech are to be considered as an “at-will” employee.

All employees of Manhattan Tech are considered “responsible employees” pertaining to Title IX regulations concerning both prevention and reporting of sexual assault or harassment situations. As such, all employees must communicate with the Title IX Coordinator if they witness or hear about sexual assault or harassment situations.

Manhattan Tech is an equal opportunity employer and complies with EEOC and ADA employment requirements. Manhattan Tech grants equal opportunity to all qualified persons without unlawful discrimination based on race, color, gender, age, national origin, ancestry, ethnicity, disability, sexual orientation, religion or veteran status.

All ‘offers of employment’ are subject to criminal background check prior to employment.

Responsibilities

• Maintains and updates curriculum and program data across institutional and third-party systems, ensuring alignment with approved curriculum, catalog requirements, and academic processes.
• Serves as the operational liaison between Academic Affairs, Student Services, Institutional Research, and external partners to ensure alignment in scheduling, data flow, and student success initiatives.
• Supports institutional operations and process implementation, including technology enhancements, academic calendar execution, and contingency planning (e.g., inclement weather).
• Develops and maintains faculty workload models and tracking tools and coordinates adjunct hiring and onboarding workflows.

Requirements

• Bachelor’s degree required in business administration, education, higher education administration, or a related field; Master’s degree preferred.
• Minimum of 5 years of experience in higher education, including at least 3 years in academic scheduling, curriculum management, or administrative assistant roles; technical or community college experience strongly preferred.
• Working knowledge of compliance requirements including FERPA, accreditation standards, and state reporting expectations (e.g., Kansas Board of Regents).
• Experience with student information systems such as Jenzabar and familiarity with learning management systems and reporting tools.
• Strong analytical and problem-solving skills with the ability to interpret data, identify trends, and support data-informed decision-making.
• Excellent communication and organizational skills, including the ability to interpret policy, train users, and manage multiple priorities in a deadline-driven environment.
• Ability to sit for extended periods of time.
• Ability to read screens and print materials, and communicate effectively via email, in-person and on the phone.
• Ability to lift and move supplies up to twenty-five (25) lbs.
• Ability to work occasional evenings and attend events as required.
• Professional and deadline-oriented environment in an educational setting.
• Frequent interactions with students, faculty, staff, clinical partners and community members.

Qualifications

Not specified.

Skills

Not specified.

Benefits

Not specified.

Pay

Pay Grade 11 (Hourly rate: $22.75 – $34.10) Median rate: $28.42/Hour

Schedule

Full-time