Academic Internship Advisor and Program Coordinator

Duties & Responsibilities

• Advise students on pathways toward academic internships, including eligibility, timelines, academic expectations, and internship processes.
• Support students in communicating with their academic advisors to understand how internships connect to degree requirements and academic planning.
• Aid students in navigating internship preparation, documentation, and required approvals.
• Career Services & Academic Partnerships:
  • Serve as a liaison with VCU Career Services to align internship advising, student preparation, and career-readiness resources.
  • Maintain regular communication with academic units regarding internship processes, student needs, and placement coordination.
  • Support collaboration with employers and internal partners to ensure internship opportunities align with academic expectations.
• Coordinate student connections with internship opportunities by supporting matching processes between students, employers, and academic units.
• Aid students in identifying internship opportunities aligned with their interests, goals, and academic requirements.
• Communicate with students throughout the placement process to ensure timely progress and completion of required steps.
• Track student internship placements and course enrollment processes.
• Maintain accurate records related to student advising, placements, approvals, and internship completion.
• Support documentation processes required for internship participation and academic credit.
• Recruit students for academic internship participation through outreach efforts, presentations, and informational sessions.
• Serve as an office representative at student campus events, fairs, and outreach opportunities.
• Aid in developing student-facing communication and informational materials related to academic internships.
• Collaborate with office staff, academic units, and campus partners to support student access to internship opportunities.
• Aid in implementing advising practices and student support processes.
• Contribute to ongoing office operations and special projects as needed.

Minimum Qualifications

• Bachelor’s degree from an accredited college/university or equivalent combination of education and experience.
• Strong advising, communication, and interpersonal skills.
• Strong organizational and multitasking skills.
• Ability to build and maintain strong relationships with students, faculty, and campus partners.
• Excellent written and oral communication skills.
• Strong time management skills and ability to meet deadlines.
• Demonstrated experience working in and fostering an environment of respect, professionalism, and civility with a population of faculty, staff, and students from various backgrounds and experiences, or a commitment to do so as a staff member at VCU.

Preferred Qualifications

• Master’s degree in higher education, social work, counseling, student affairs, education, or related field.
• Experience advising students in higher education.
• Experience with experiential learning, internships, advising, or career development.
• Familiarity with academic processes and student support systems.
• Experience collaborating across university units.

Salary Range

Up to $80,000 annually, commensurate with experience.

Benefits

• All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.

FLSA Exemption Status

Exempt

Hours per Week

40

Restricted Position

No

ORP Eligible

Yes

Flexible Work Arrangement

Requires recurring on-site presence; however, per supervisor’s discretion, this position may be afforded remote work opportunities.

University Job Title

Administrator/Senior Administrator

AA 1-3

The Office of the Provost is committed to the growth and professional development of the Academic Affairs team and will provide opportunities to foster a culture of learning and career development.