Academic Coordinator - Mathematics

About the role

Serves as the primary coordinator for the department’s undergraduate academic operations, including mass examinations, curriculum administration, student records, and course support. This position is critical to the successful delivery of the undergraduate program and directly supports faculty, students, and the Director of Undergraduate Studies.

Primary Duties & Responsibilities

• Cookbook Hours 37.5
• Career Coordination: Coordinate the complete administration process for the department’s largest undergraduate examinations. Responsibilities include scheduling, printing, assembling, proctoring, and scanning exams throughout the semester.
• Collaboration: Collaborate with the Director of Undergraduate Studies and faculty to coordinate evening exams, room scheduling, exam materials, seating charts, and proctor assignments.
• Accommodations: Work with Disability Resources and the Athletic Department to arrange accommodations and alternate exam schedules.
• Supervision: Supervise graduate student proctors and ensure the examination process runs efficiently for approximately 2,000+ students each month.
• Administrative Support: Provide administrative support for the undergraduate program in Mathematics. In collaboration with the Director of Undergraduate Studies, oversee course listings and schedules each semester. Support faculty in managing student grades and records, special grade reports, and course-related administrative needs.
• Student Records: Manage and update Workday Student and other student record systems to ensure degree requirements, transfer coursework, transcript corrections, and approved substitutions are accurately reflected. Conduct audits before and after updates to ensure accuracy for students and advisors.
• Curriculum Support: Provide staff support to the Director of Undergraduate Studies for undergraduate academic operations and student support. Maintain knowledge of curriculum requirements, academic policies, course enrollment, transfer credit, records, and scheduling processes in order to assist students, faculty, and advisors effectively. Collaborate with the Director of Undergraduate Studies, Arts & Sciences Academic Administration and the Office of the University Registrar to troubleshoot issues related to curriculum, enrollment, transfer credit, and degree requirements.
• Bulletin Management: Manage updates to the undergraduate and graduate Bulletin in collaboration with the Directors of Undergraduate and Graduate Studies to ensure course descriptions, degree requirements, and curriculum changes are accurate and current.
• Textbook Management: Order textbooks and desk copies for all Mathematics courses by coordinating with faculty, the campus bookstore, and publishers’ representatives to ensure timely and accurate delivery of course materials.
• Other Duties: Perform other duties as assigned.

Working Conditions

Job Location/Working Conditions: Normal office environment. Ability to travel to various on- and off-campus locations. Physical Effort: Typically working at desk or table. Repetitive wrist, hand or finger movement. Occasional lifting (25 lbs or less).

Education

Required Qualifications: High school diploma or equivalent high school certification or combination of education and/or experience.

Work Experience

Administrative (2 Years)

Skills

Not Applicable

Driver's License

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Education

Preferred Qualifications: Bachelor's degree

Work Experience

No additional work experience unless stated elsewhere in the job posting.

Skills

Computer Applications, Computer Literacy, Detail-Oriented, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Organizing

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal: Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness: Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family: We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.