Academic Compensation Assistant

We need to produce HTML fragment with sections: headings

for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must only include sections that have real specific content. The posting includes: Job Summary (could be About the role). Essential Duties and Responsibilities (Responsibilities). Qualifications (Qualifications). Also includes Grade with hourly pay range: "Grade: J ($23.68-$24.76 hourly)". That is Pay info. Also includes Employee Status: Full-Time, Type: Educational Support Staff (ESP). Could be Schedule? Not explicit schedule but Full-Time implies schedule. However we should only create Schedule section if posting actually states schedule details (like hours, shift). It does not give schedule beyond Full-Time. Probably not include Schedule. Benefits: not mentioned. So we may omit Benefits. Pay: we have hourly range. So include Pay section with that info. Also we may include About the role (Job Summary). Responsibilities (Essential Duties and Responsibilities). Qualifications (Minimum Qualifications). Possibly Skills? Could extract from qualifications but we can put under Qualifications. The instruction: Prefer a few substantive sections over many thin ones. So we can have About the role, Responsibilities, Qualifications, Pay. We need to use

for each section heading. Use

• for any list of duties/requirements/benefits. Use

  for prose. We must not repeat job title as heading. Do not put Job ID etc. Remove boilerplate: we should remove lines like Employment Notice, Application Deadline, Reporting Relationships, etc? Those are metadata but maybe we can fold minor metadata into a short

  or drop it. The instruction: "Do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short

  or drop it." So we could include a short paragraph with metadata like Employee Status, Type, Grade, FLSA, etc? But we already have Pay section for grade. The rest like Employee Status, Type, Division, etc could be minor metadata; we could include them in a short

  under About the role or separate? Probably better to include them in a short

  after the heading? But we must not create sections for them unless they have substantive content. So we can include a

  after About the role that contains those details. We must preserve ALL substantive information; do not invent or summarize away detail. So we need to keep all duties, qualifications, etc. Let's extract: Job Summary (About the role): "Provide oversight of the activities and processes involved with faculty and adjunct pay. Perform pay processing and reporting in accordance with procedures established for the College. Serve as a technical expert, ensuring payroll tasks are completed accurately within defined timelines. Perform administrative and office support activities for Vice President of Academic Affairs. This position requires a strong commitment to confidentiality." Also maybe include "Reports to: Direction is received from the Vice President of Academic Affairs Supervision Exercised: None" as minor metadata. Responsibilities (Essential Duties and Responsibilities): List each bullet. We need to convert to

  • . Let's list them: - Provide excellent customer service to all clients through all methods of contact. - Process payroll processing documentation, including initiating, maintaining, and verifying. - Develop and maintain spreadsheets for assorted payroll categories. - Develop and implement procedures related to faculty and adjunct pay processing operations, upon approval from the VP of Academic Affairs, collaborating with affected departments. - Assist Human Resources department in new hire orientation when requested. - Maintain and distribute a schedule of pay periods, with deadlines provided for Academic Affairs. - Obtain a working knowledge of the Colleague system as it relates to academic schedules and adjunct/faculty loads. - Periodically review and update procedures manual. - Respond quickly to contract or policy changes that may require system or reporting updates. - Participate in ongoing review of College practices; ensuring adherence to the College policies, mission and goal statements, and labor contracts. - Provide clear and accurate payroll information to customers and assist internal and external contacts in resolving specific payroll issues. - Maintain current knowledge of payroll policies, and federal and state regulations. - Perform a wide variety of record keeping and payroll processing activities; including computing wage and overtime payments. - Attend appropriate seminars and workshops. - Serve on appropriate College committees. - Remain current in technology advancements utilizing Colleague software and other 3rd party vendors. - Make travel and meeting arrangements as necessary. - Prepare professional reports and financial data using a variety of software programs. - Provide training and functional supervision of other administrative staff. - Provide consultation to complex projects to other staff as necessary, researching as directed. - Conduct appropriate financial transactions. - Coordinate various office support services, including through interaction with other departments. - Interpret policies and procedures as established by superiors. - Available to attend functions and meetings during times other than the normal business day, including evening/weekends. - Provide liaison outreach from Academic Affairs office to deans and administrative assistants. - Maintain a high degree of confidentiality. - Use tact and courtesy to establish and maintain professional working relationships. - Regular attendance is expected. Qualifications (Minimum Qualifications): - Associate Degree required., Business or Accounting courses preferred. - Must have one-year experience in administrative or financial setting. - Must be a proactive problem solver, capable of identifying, analyzing, and resolving issues and inefficiencies. - Must be an efficient manager of resources, capable of problem solving, decision making, and using planning tools. - Must be able to effectively communicate with team members, seniors, and other key personnel. - Must have a working knowledge of Microsoft Office Suite, including Excel. - Must be able to manage multiple tasks and meet crucial deadlines with accurate results. - Must be detail oriented and possess a strong work ethic. - Exceptional interpersonal skills are required. - Knowledge of business and management practices. - Knowledge of administrative and clerical procedures. - Ability to work with a diverse population. Also Physical Demands and Work Environment could be included but maybe not needed as separate sections; could be included under Qualifications or About the role? Might be considered substantive but we could include as a short

    under Qualifications? However the instruction: Prefer few substantive sections over many thin ones. We could add a section "Work Environment" if we have content. But we have only a short paragraph. Might be better to include under About the role or Qualifications as a paragraph. Pay: Grade: J ($23.68-$24.76 hourly). Also FLSA: Non-Exempt. Could include that. We should not include Benefits or Schedule sections. Now produce HTML:

    About the role

    Provide oversight of the activities and processes involved with faculty and adjunct pay. Perform pay processing and reporting in accordance with procedures established for the College. Serve as a technical expert, ensuring payroll tasks are completed accurately within defined timelines. Perform administrative and office support activities for Vice President of Academic Affairs. This position requires a strong commitment to confidentiality.

    Reports to: Direction is received from the Vice President of Academic Affairs. Supervision exercised: None. Employee status: Full‑Time. Type: Educational Support Staff (ESP). Division: Academic Affairs (ACA). Department: Academic Affairs (ACA). FLSA: Non‑Exempt. ICCB Classification: Clerical. Issued: 09/2023.

    But we need to be careful not to repeat job title. This is fine. Then Responsibilities:

    Responsibilities

    • Provide excellent customer service to all clients through all methods of contact.
    • Process payroll processing documentation, including initiating, maintaining, and verifying.
    • Develop and maintain spreadsheets for assorted payroll categories.
    • Develop and implement procedures related to faculty and adjunct pay processing operations, upon approval from the VP of Academic Affairs, collaborating with affected departments.
    • Assist Human Resources department in new hire orientation when requested.
    • Maintain and distribute a schedule of pay periods, with deadlines provided for Academic Affairs.
    • Obtain a working knowledge of the Colleague system as it relates to academic schedules and adjunct/faculty loads.
    • Periodically review and update procedures manual.
    • Respond quickly to contract or policy changes that may require system or reporting updates.
    • Participate in ongoing review of College practices; ensuring adherence to the College policies, mission and goal statements, and labor contracts.
    • Provide clear and accurate payroll information to customers and assist internal and external contacts in resolving specific payroll issues.
    • Maintain current knowledge of payroll policies, and federal and state regulations.
    • Perform a wide variety of record keeping and payroll processing activities; including computing wage and overtime payments.
    • Attend appropriate seminars and workshops.
    • Serve on appropriate College committees.
    • Remain current in technology advancements utilizing Colleague software and other 3rd party vendors.
    • Make travel and meeting arrangements as necessary.
    • Prepare professional reports and financial data using a variety of software programs.
    • Provide training and functional supervision of other administrative staff.
    • Provide consultation to complex projects to other staff as necessary, researching as directed.
    • Conduct appropriate financial transactions.
    • Coordinate various office support services, including through interaction with other departments.
    • Interpret policies and procedures as established by superiors.
    • Available to attend functions and meetings during times other than the normal business day, including evening/weekends.
    • Provide liaison outreach from Academic Affairs office to deans and administrative assistants.
    • Maintain a high degree of confidentiality.
    • Use tact and courtesy to establish and maintain professional working relationships.
    • Regular attendance is expected.
    Qualifications:

    Qualifications

    • Associate Degree required. Business or Accounting courses preferred.
    • Must have one‑year experience in an administrative or financial setting.
    • Must be a proactive problem solver, capable of identifying, analyzing, and resolving issues and inefficiencies.
    • Must be an efficient manager of resources, capable of problem solving, decision making, and using planning tools.
    • Must be able to effectively communicate with team members, seniors, and other key personnel.
    • Must have a working knowledge of Microsoft Office Suite, including Excel.
    • Must be able to manage multiple tasks and meet crucial deadlines with accurate results.
    • Must be detail oriented and possess a strong work ethic.
    • Exceptional interpersonal skills are required.
    • Knowledge of business and management practices.
    • Knowledge of administrative and clerical procedures.
    • Ability to work with a diverse population.
    Pay:

    Pay

    Grade: J ($23.68‑$24.76 hourly). FLSA: Non‑Exempt.

    We might also include Work Environment as a paragraph under Qualifications or About the role, but we can add a short paragraph after Qualifications if we want to keep all substantive info. The Work Environment and Physical Demands are substantive. Let's include them as a separate section maybe "Work Environment". But we have to avoid many thin sections. However we have only one paragraph; could be okay. But we already have four sections; adding a fifth may be okay if it's substantive. The instruction: Prefer a few substantive sections over many thin ones. So we could add Work Environment as a section if it has content. It does have content: "While performing the duties of this job, the employee regularly works in an office setting." and Physical Demands description. That's substantive. So we can add a section. Let's extract Work Environment and Physical Demands: Work Environment: "While performing the duties of this job, the employee regularly works in an office setting." Physical Demands: "Physical Demands Described