Academic Administrator - Open Rank

Under the general direction of the Department Chair or designee, the Academic Administrator is responsible for planning and managing the administrative and business affairs of a department whose functions include primarily research (budget management, grants administration, and hiring) as well as education and service. This role provides high-level administrative, budgetary, recruitment, and organizational support to the Department Chair within the Department of Biochemistry & Molecular Biotechnology (BMB) at UMass Chan Medical School.

The Department is home to 28 faculty members and over 120 employees, including lab personnel, administrative staff, postdoctoral associates, graduate students, and interns. It also houses the Institute for Drug Resistance, the Program in Chemical Biology, and a range of core facilities such as cryoEM, small molecule screening, mass spectrometry, structure-based drug design/x-ray crystallography, and macromolecular NMR.

Responsibilities

• Plan and manage the business affairs of a large, vibrant fundamental science department.
• Provide high-level administrative, budgetary, recruitment, and organizational support to the Department Chair.
• Oversee fiscal and NIH grant management, including pre- and post-award administration.
• Lead diverse teams and foster collaboration within the department.
• Analyze budget variances, staff resource forecasts, and cost/benefit comparisons.
• Develop solutions and recommendations for grant/contract management and accounting practices.
• Travel to off-site locations as required.

Requirements

Academic Administrator II

• Bachelor’s degree in Administration or related field, or equivalent experience.
• 5 years of related experience.
• Prior supervisory experience.

Academic Administrator III

• Master’s degree in Business, Finance, Management, Public Administration, or equivalent experience.
• 5 years of experience as an academic administrator, business office manager, or equivalent administrative position in higher education or a research institution, including 3 years of supervisory and fiscal management experience.
• 3 years of fiscal and NIH grant management (pre- and post-award) experience, preferably in a research setting.
• Analytical ability to develop solutions and recommendations in grant/contract management, healthcare and higher education accounting, budget variance analysis, and staff resource forecasting.
• Excellent oral and written communication skills.
• Working knowledge of personal computers, including spreadsheet and word processing software.
• Ability to lead diverse teams toward positive and shared outcomes.

Academic Administrator IV

• Master’s degree in Business, Finance, Management, Public Administration, or equivalent experience.
• 7 years of experience as an academic administrator, business office manager, or equivalent administrative position in higher education or a research institution, including 3 years of supervisory and fiscal management experience.
• 4 years of fiscal and NIH grant management (pre- and post-award) experience, preferably in a research setting.
• Analytical ability to develop solutions and recommendations in grant/contract management, healthcare and higher education accounting, budget variance analysis, and staff resource forecasting.
• Excellent oral and written communication skills.
• Working knowledge of personal computers, including spreadsheet and word processing software.
• Ability to lead diverse teams toward positive and shared outcomes.