Academic Administrative Assistant

About the role

The role of the Academic Administrative Assistant is to support the Director of Nursing and the academic team in meeting the mission of HCI College.

Responsibilities

• Aid in scheduling meetings and interviews for the Director of Nursing and the Dean of Academic Affairs.
• Coordinate with the Dean of Academic Affairs on new faculty on-boarding and orientation, collect and maintain documents during the on-boarding process, and assist with new faculty certifications and document maintenance.
• Participate in student orientation and graduation processes.
• Provide day-to-day office management and support.
• Attend staff and faculty meetings and record minutes or other relevant meeting materials.
• Perform other duties as assigned.

Requirements

• A high level of organizational skills and the ability to multitask.
• Computer literacy skills including proficiency in Microsoft Office applications such as Word, Excel, PowerPoint, Teams, Outlook, etc.
• A willingness to follow high ethical standards.
• Discretion and trustworthiness: the ability to handle confidential information.

Skills and Qualifications

• A high school diploma or GED.
• An associate’s degree from an accredited college or university, or equivalent.
• At least two years of administrative experience.

Physical Demands

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds occasionally.

Work Environment

• Professional office setting with moderate noise levels and controlled indoor climate.

Location

This position is an onsite position. It will be based out of:

• West Palm Beach (Main Campus)
• Fort Lauderdale (A Branch of West Palm Beach)