Academic administrative Assistant

Job Responsibilities

• Aid in maintaining information tracking sheets for academics.
• Assist with scanning documents for academics.
• Operate a variety of office equipment, including computer, printer, photocopier, scanner, and calculator.
• Perform audits of faculty and maintain academic hard and electronic files for academic programs.
• Coordinate live scans and manage all live scan documentation.
• Update program-specific forms.
• Support deans/directors in uploading advising, changing student status for graduation, withdrawals, and other records, including scanning & uploading documents to CVUE, Anthology/Power BI, and various other spreadsheets and databases.
• Attend meetings on behalf of the Dean as delegated and needed.
• Audit faculty and student files for academic programs and notify appropriate individuals of missing or outdated documentation.
• Travel to different campuses as needed.
• Take meeting minutes (including faculty, committee, PAC, Student Rep meetings).
• Assist with Student and Campus Activities (pinning, graduation, regulatory meetings).
• Schedule and follow up on hiring interviews.
• Set up and manage Course Key locations for student clinical rotations.
• Collect, notify, and manage documents from Faculty and students for clinical rotation compliance.
• Order and maintain office supplies.
• Order and manage uniforms each semester for nursing students.
• Aid in onboarding of new didactic and clinical faculty.

Qualifications

• High school diploma or equivalent.
• At least 2 years of administrative experience supporting a team or multiple teams.
• Ability to maintain records.
• Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint) and Teams.
• Ability to shift quickly between tasks and maintain productivity.
• Effective verbal and written communication skills.
• Knowledge of medical terminology or relevant health care experience.

Additional Information

We Offer (for Full Time):

• Medical, Dental, and Vision insurance starting the first of the month following 30 days of employment, increasing based on years of service with the company.
• 12 paid holidays and 2 floating holidays.
• 401K with a company match.
• Company-paid life insurance at 1x your annual salary.
• Leadership development and training for career advancement.
• Tuition assistance and forgiveness for you and your family up to 100% depending on the program.