A/P Payroll Specialist

General Summary

Under the supervision of the Accounts Payable/Payroll Manager, the Accounts Payable Specialist will process vendor invoices/purchase orders via Multiview Accounts Payable system to ensure correct and timely payment to vendors. Answer employee and vendor questions regarding payment terms and policies. Demonstrate Insight Chicago Mission and core values (Execution, Loyalty, Innovation, Teamwork, Adaptability, Ethics & Integrity, Love and Energy).

Description

• Process invoices for payment via Multiview Accounts Payable system and processing Purchase Orders via Purchasing system which includes 3-way matching from various vendors.
• Interact/Follow up with purchasing and other departments regarding purchase order/invoice discrepancies such as price and/or quantity issues.
• Review invoices / check requests for mathematical accuracy, proper authorization approval, sufficient documentation, and reasonableness of general ledger account distribution.
• Process Accounts Payable weekly check run (Manual checks and EFT), attach appropriate documents to the check copies and reconcile to the check register.
• Respond promptly to internal and external vendor inquiries (email, phone, or in-person).
• Maintains Accounts Payable system and related files and records.
• Maintain vendor data/records for accuracy and completeness in Lawson Accounts/Multi View Payable system.
• Review and/or update vendor 1099 coding classification in Multiview Accounts Payable system.

Job Specifications

• Detailed oriented.
• Analytical ability to resolve vendor payment problems by reviewing records and reports, by identifying errors, and by correcting errors.
• Ability to effectively use computers and working knowledge of spreadsheet applications to perform data entry and analysis.
• Be flexible with working long hours and on other projects when needed.
• Interpersonal skills sufficient to handle employee and vendor complaints and to explain account payable policies and procedures to all levels of hospital personnel which includes confidential information.

Education and Experience

• Associates degree (AA) or equivalent (Preferred)
• High school graduate or equivalent. (Required)
• 2 years of related experience (Minimum)
• 3-5 years of related experience (Preferred)
• Experience with electronic Accounts Payable systems (Required)
• Experience with Microsoft Office software (Preferred)