64133488901 - Office Admin

About the role

The Office Administrator will be part of a dynamic team of infrastructure and structured cabling industry experts, supporting medium/large-scale projects. The role involves providing efficient support to company Directors, the Office Manager, Consultants, and External Stakeholders while maintaining high standards of accuracy, efficiency, quality, and timeliness.

Responsibilities

• Manage diaries, appointments, timesheets, and expenses
• Prepare and distribute correspondence, documents, and forms
• Maintain digital filing systems to ensure documents are easily accessible
• Handle sensitive information with confidentiality and discretion
• Book and cancel travel arrangements, including hotels, flights, and car hire
• Provide document control and administrative support on projects
• Assist in the recruitment and induction of new staff
• Maintain business policies and accreditations as required
• Coordinate training, events, and staff meetings
• Assist with completion of risk assessments as required
• Respond to information requests and complete renewal tasks
• Manage and renew company insurance documents
• Maintain accident records and report as required
• Complete personal and business expenses and associated tasks
• Organize and attend team meetings, including taking minutes and managing actions
• Update marketing materials and business collateral, including online content
• Manage office supplies inventory and place orders as necessary
• Provide general administration support to staff as required
• Support and maintain company Health & Safety processes (e.g., preparation and distribution of company RAMs, PPE, and staff training)
• Support and maintain company file structures
• Process sensitive and personal data in compliance with applicable data protection rules
• Support and maintain the management of documentation within the organization in a systematic and organized manner

Requirements

• GCSE A*-C in English and Maths
• Administration and/or PA experience
• Competent IT skills, including proficiency in MS Office (Excel, Word, PowerPoint)
• Excellent communication and interpersonal abilities
• Self-motivated with highly accurate administration and organizational skills
• Ability to multitask and prioritize tasks effectively in a fast-paced environment
• Great attention to detail and understanding of quality control
• Independent thinker and decision-maker, proactive in completing tasks
• Works on own initiative with a positive, can-do attitude
• A team player with a willingness to help others
• Takes ownership and pride in their work
• A genuine desire to learn new skills

Desirable

• Preferably 2 years of previous administration/document control experience
• Familiarity with EDMS software (e.g., Aconex, Asite, ViewPoint 4P, EIDA, Autodesk BIM360)
• Previous experience in the Telecommunications/Construction industry

Schedule

Monday to Friday, 08:30 - 17:00