Office Manager (DOH/OGC#10691)

About the role

This position serves in the NMDOH Office of General Counsel and provides administrative support, including customer service, financial, human resources, and compliance related tasks for OGC.

Responsibilities

• Performing administrative tasks including tracking inventory, ordering supplies, tracking and distributing mail, tracking leave requests, and assisting with hiring OGC staff
• Providing financial support by managing the OGC budget and procurement, including processing budget requests, managing contracts, payments, purchase orders, and invoices, and processing travel and training requests
• Functioning as a backup for other administrative positions within the OGC
• May be tasked with paralegal-type activities (research, writing, filing pleadings in courts and administrative adjudicative tribunals, corresponding with outside counsel and opposing counsel)
• May be assigned to work on Inspection of Public Records Act responses, redaction of protected health information from agency records, etc.
• May be assigned to office reception (receiving visitors, answer phones, etc.)

Customers

The Office Manager provides administrative support to the Office of General Counsel, including support for 8 attorneys, 1 paralegal, the chief privacy officer, and the chief records custodian.

Ideal Candidate

The ideal candidate would have experience in customer service, human resources, legal, and compliance.

Minimum Qualification

Bachelor's Degree in Accounting, Finance, Auditing, or Business Administration and two (2) years directly related work experience in accounting, auditing, finance, and/or budgeting. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling six (6) years may substitute for the required education and experience.

Pay

$24.88 - $37.32 Hourly ($51,755 - $77,633 Annually) — Pay Band C6

Employment Requirements

• Must possess and maintain a valid Driver's License

Working Conditions

Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required.