Office Manager (73111)

About the Role

The Office Manager supports the daily administrative and operational needs of a commercial specialty contracting branch focused on waterproofing, façade restoration, concrete repair, and building-envelope services. This role works closely with the General Manager, Operations Manager, Project Managers, field teams, accounting, clients, vendors, and subcontractors.

Responsibilities

• Manage daily office operations and administrative workflows.
• Support Project Managers and field teams with project documentation, scheduling, and communication.
• Prepare and maintain contracts, purchase orders, subcontractor documents, certificates of insurance, permits, and project files.
• Assist with billing, invoicing, accounts payable, accounts receivable, and collections follow-up.
• Track employee timecards, payroll information, expenses, and job-cost documentation.
• Coordinate vendor, subcontractor, and supplier documentation.
• Maintain accurate employee, client, project, and compliance records.
• Assist with onboarding, training coordination, and general HR administration.
• Answer phones, manage correspondence, schedule meetings, and support office visitors.
• Order office and field supplies and maintain inventory records.
• Support safety documentation, incident records, and training records.
• Prepare reports, spreadsheets, and branch updates for management.
• Help maintain a professional, organized, and responsive office environment.

Requirements

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Minimum of three years of office administration, construction support, or related experience preferred.
• Experience with construction accounting or project management software is a plus.

Skills

• Strong organizational, communication, and administrative skills.
• Ability to manage multiple priorities in a fast-paced construction environment.
• Experience supporting project management, operations, accounting, or field teams.
• Familiarity with billing, invoicing, purchase orders, payroll, and job-cost documentation.
• Proficiency with Microsoft Word, Excel, Outlook, and office management systems.
• Strong attention to detail and ability to maintain confidential information.
• Construction, commercial services, or specialty contracting experience preferred.
• Bilingual English and Spanish communication skills are a plus.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 20 pounds at times.
• Occasional travel to jobsites or branch locations may be required.