3 Hour Office Secretary I - Westside Village Magnet School - Regular

About the Role

Bend-La Pine Schools is committed to the principle of equity. Equity supersedes the notion of equality, where all are treated the same. Pursuing equity requires the removal of barriers and the promotion of inclusive practices so that all students fully benefit. The principle of equity will inform all BLS policies, regulations, programs, operations, practices, and resource allocations.

Studies have shown that some individuals (women and people of color, for example) are less likely to apply for jobs unless they believe they meet every single qualification in a job description. Our goal is to find the best candidate for the position, and we acknowledge that that candidate may be an individual from a less traditional background. We encourage you to apply, even if you don't believe you meet every one of our qualifications described.

Responsibilities

• Types and reproduces materials from handwritten script or oral directions such as materials for classroom and office use.
• Keeps records, charts, and graphs.
• Assists others in matters of filing, sorting, data collecting, and organizing materials.
• Assists in school offices in matters of routine clerical work.
• Collects and accounts for monies received.
• Assists and/or prepares reports including simple statistical reports.
• Answers phones; takes and delivers messages.
• Sorts and determines the routing of mail.
• Serves as an office receptionist.
• Administers first aid to students in the absence of school nurse.
• Keeps records on student attendance.
• Maintains student records in compliance with Oregon law.
• Fulfills other related duties as assigned.

Working Conditions

• Work is performed primarily in an office or administrative setting.
• Involves prolonged sitting, frequent computer and keyboard use, occasional standing or walking, and lifting items such as files or office supplies consistent with assigned duties.
• Exposure to moderate noise levels and frequent interruptions while interacting with staff, students, families, and community members.
• Work follows assigned business hours and may include occasional deadlines requiring flexibility.
• Periodic interaction with students and may be required to provide supervision support during school operations or activities, working in environments with moderate to high noise levels.
• Requires multitasking, organization, attention to detail, and effective verbal and written communication.
• The employee must be able to perform the essential functions of the position with or without reasonable accommodation.

Requirements

• High school diploma or equivalent and up to one year of advanced training/experience in the specific job requirements.
• Comprehensive knowledge of grammar and the ability to use correct speech and compose routine correspondence.
• Ability to understand technical instructions (computers).
• Knowledge of technical procedures.
• Working knowledge of School District practices or policies.
• Job proficiency can be acquired in six months to one year.
• Hold a valid first aid card.
• Type 40 words per minute with accuracy.
• Read, understand, and carry out oral and written instructions.
• Learn to deal with bodily fluids.
• Learn the operation of telephones, computers, and other equipment used in the work.
• Accurately transfer, record, and convey information, materials, and money as required by the position.
• Adhere to the district requirements for a drug-free workplace.
• Communicate clearly and appropriately in speech and in writing in accordance with educational standards.
• Abide by confidentiality requirements.
• Must be computer literate: able to use district-related software systems, internet, and email systems.
• The ability to design and use spreadsheets/databases is a plus.

Skills

• Modern office practices, procedures, and office equipment.
• Audio-visual equipment and office machines and their operation.
• Filing and record-keeping systems.
• Safety practices.
• Proper first aid procedures.
• Computer operations and applications.

Professional Conduct

• Adhere to all Bend-La Pine Schools policies and regulations, ensuring compliance with established procedures and expectations.
• Prioritize the well-being of students, aligning conduct with the core values of public education and the mission, vision, and goals of Bend-La Pine Schools.
• Maintain consistent and punctual attendance while adhering to site and/or district protocols for reporting absences.
• Maintain professional attire and grooming appropriate to the role.
• Maintain professionalism in communication, both verbally and nonverbally, with students, parents/guardians, the public, and colleagues.
• Value and respect cultural and background differences.
• Foster a respectful working and learning environment.
• Uphold confidentiality regarding student, staff, and district information at all times.

Pay

This position’s pay is annualized to include summer months.

Additional Information

This position is currently represented by the Oregon School Employees Association, Chapter No. 6.