(1.0) High School Scheduling Office Secretary (Level ll - 12 months)

About the role

The person in this position has the responsibility for all correspondence related to the scheduling of teachers and students. All work associated with scheduling is done on MiSTAR. This person has the responsibility of entering data into the computer system related to student requests and the master schedule. Typing of the building master schedule and other related materials are essential tasks of this position. This secretary is also responsible for the duties associated with substitute teachers and Frontline, report cards, lockers, keys, transportation issues, and mail. Other duties may be assigned as deemed necessary by the administrator.

Responsibilities

• Enter data into the computer system related to student requests and the master schedule
• Typing of the building master schedule and other related materials
• Duties associated with substitute teachers and Frontline
• Report cards, lockers, keys, transportation issues, and mail
• Other duties as assigned

Requirements

• Good organizational skills and the ability to multi-task efficiently and accept responsibility
• Strong communication skills
• Ability to interact diplomatically in person, electronically (email), and by telephone with administrators, teachers, parents, and students throughout the district
• A spirit of cooperation with others in the office
• Effective written, verbal, and interpersonal communication skills
• Computer skills using Microsoft Office Suite, Publisher, and Google Docs
• Proficient use of Mi-STAR preferred
• Ability to keep accurate records and meet deadlines
• Detail oriented and accurate with date entry

Qualifications

• Minimum qualifications include good organizational skills, strong communication skills, and proficiency in computer systems and software.

Skills

• Microsoft Office Suite
• Google Docs
• Mi-STAR

Benefits

Benefits of working with Livonia Public Schools include:

• Traditional pension and tax-deferred retirement savings accounts with an employer matching contribution
• Personal Healthcare Fund (PHF) with a dollar-for-dollar match on the first 2% contributed
• Medical insurance, including prescription drug coverage (district's contribution is the maximum allowed by Michigan law)
• Dental, vision, and life insurance (district pays 100% of the premium for all employees who have family coverage at 30 hours/week and single coverage at 20 hours/week)
• Long-term disability coverage (district pays 100% of the premium for employees working 20 hours or more per week)
• Employee Assistance Program (completely confidential, short-term counseling service available 7 days a week)
• Paid holidays; earned vacation, sick, and bereavement days
• Longevity pay
• Paid "act of God" days, such as snow days

Pay

Salary and benefits will be in accordance with the terms and conditions of the Agreement between the Livonia Public Schools School District and the Livonia Secretarial Association, Michigan Education Association.

Schedule

Specific details involved in the position will be discussed with the administrator during the interview and at the time of hiring for the position.