Part Time High School Secretary

Responsibilities

• Answers and screens telephone calls to provide information, take messages, or transfer calls.
• Greets visitors and directs visitors to appropriate areas or persons.
• Maintains a calendar of school events.
• Provides assistance to PTA and student council.
• Sets interview appointments for referred paraprofessional and clerical applicants.
• Reads and routes incoming mail.
• Locates and attaches appropriate files to correspondence when needed.
• Reviews and updates office procedures, while providing training for other office staff.
• Captures and organizes filing systems; acts as custodian of records.
• Assists students, as necessary, with emergency, medical, hygienic, and illness issues by reviewing and following medical record information, administering minor first aid, and contacting parents or professional medical personnel.
• Responsible for student services such as, but not limited to, locker assignment, bus passes, student ID cards, and organization of graduation activities.
• Accepts and deposits funds for lunches, school supplies, and student activities as needed.
• Disburses funds, records financial transactions, and audits and balances student organization and other school fund accounts.
• Maintains and prepares information needed for budget purposes.
• Monitors, arranges and records travel schedules and reservations; arranging complex and detailed travel plans and itineraries, compiles documents for travel-related meetings.
• Orders and maintains supplies, and arranges for equipment maintenance.
• Performs minor maintenance and repair of office machines and copiers.
• In the absence of the principal, under his/her administrative direction, monitors school programs and activities.
• Makes sure student restitution progress is monitored and recorded.
• Obtains student information by calling other schools, professional agencies, and parents.
• Talks with a student encountering a problem and resolves the problem or directs the student to another staff member.
• Studies new regulations and applies them in preparing reports and maintaining records.
• Creates and maintains database and spreadsheet files.
• Updates computer data files with a wide ariety of student information.
• Collects and maintains student attendance records and reports; updates attendance data; confers with parents, administrators, and teachers about attendance issues.
• Prepares, consolidates, submits and maintains employee time and attendance records.
• Maintains and updates substitute teacher databases, ensuring proper documentation of absence information.
• Compiles and files student grade reports and other school records.
• Composes or transcribes from rough draft correspondence, bulletins, memorandums, and other material.
• Maintains records and reports school statistical minority information in accordance with applicable State and Federal laws.

Qualifications

• Regular, reliable, predictable attendance and job performance is required.