2nd shift Operations Admin

About the role

The Operations Assistant will work closely with the Operations Manager and Director of Operations to provide ongoing administrative support the Branch team to help keep business operations running smoothly and maximize the company’s resources, goals, and objectives.

Responsibilities

• Take calls/schedule inbound trucks/deliveries (average 7-10 trucks inbound a day)
• Research receiving discrepancies.
• Support and help prepare pick files and driver paperwork when needed (10-12 outbound trucks a day)
• Flexible schedule (able to work over occasionally if needed)
• Resolve and file pick tickets.
• Input counts during cycle counts/audits.
• Monitor and report items that didn’t make the truck (Loading issues)
• Support RMA process when needed.
• Take new pick tickets out to employee basket.
• FedEx items
• Must be able to multitask in a dynamic environment.
• Print and process CPU’s.
• Prepare for the following day’s receiving.
• Oversee daily receiving log, report, follow up on delivery tickets and finalize invoicing.
• General housekeeping
• Provide ongoing administrative support to our operations team with various administrative, accounting, and purchasing duties.
• Other duties as assigned and requested by management.

Requirements

• Be personable, articulate, and knowledgeable
• Ability to learn skills quickly with a mature and service-oriented attitude.
• Excellent communication (verbal and written) and organizational skills.
• Attention to detail and highly motivated.
• Ability to manage multiple tasks
• Dependable and reliable
• High School diploma or equivalent.
• Minimum of 1-3 years of administration experience in an office environment, preferred.
• Proficiency and understanding of the use of a personal computer and appropriate software, including Excel, Work and Outlook.
• Must have a strong commitment to providing excellent customer service.
• Attention to detail and the ability to complete job duties with high degree of accuracy.
• Self-disciplined and capable of identifying and completing critical tasks independently, with minimal supervision.
• Flexible in work schedule, when required.
• Must be able to remain in a stationary position more than 75% of the time while operating a computer and other office productivity machinery, such as a calculator, printer, and/or copy machine.
• Must be able to move about the office and position self to access file cabinets, copy machine, etc.
• This position frequently communicates with employees who have inquiries about product tracking or status.
• Must be able to exchange accurate information in these situations.
• Must be able to move or lift boxes weighing up to approximately 50 pounds.

Skills

• Teamwork: Ability to work well with others in a group, cooperate with others, offer to help when needed, and foster a team climate within the group where members are committed to a common goal.
• Initiative: Ability to think and take constructive action at work without being urged—highly motivated; skill and ability in taking the lead in forwarding new ideas or work methods.
• Adaptability/Flexibility: Ability to change or adapt work practices, priorities, or procedures, or to reschedule activities in response to changing conditions or multiple work demands.
• Approachable, personable, articulate and knowledgeable.
• Problem Solving: Using a systematic and effective approach in analyzing information to come up with good business solutions to problems.
• Ability to manage multiple tasks with attention to detail.
• Respect for all People: Respects people of all backgrounds and treats everyone fairly by maintaining a consistent set of standards.
• Mature and service-oriented attitude.
• Communication: Excellent communication (verbal and written) and organizational skills.

Benefits

• Medical, Dental, Vision given on the 1st of the month following 30 days of employment
• Company