27-025 Fleet Inventory Coordinator, Full-time

Duties and Responsibilities

• Responsible for purchasing, receiving, and maintaining inventory for Fleet Services Division
• Stocks and posts incoming orders
• Reviews fleet-related Service Requests and prepares Repair Orders
• Works with Mechanics to identify and order required parts for vehicle repairs; ensures City Purchase Orders are properly set up and approved for each item; adds and subtracts all parts on repair orders, as may be necessary
• Provides Mechanics with parts needed for a pre-scheduled repair
• Confirms that delivered goods match invoices; completes all necessary paperwork for stock items issued, ensuring all invoices are checked and correct; ensures credits are received for returned parts
• Cleans and organizes the stock room and inventory; maintains labeling system on each stock item; manually stocks inventory shelving with stock items received or returned to ensure parts are but into bins and are properly numbered/labeled
• Answers incoming calls to Fleet Division, handles customer inquiries, and may meet with customers
• Completes and maintains records and reports as required
• May occasionally operate trucks, forklifts, or hoists or other necessary vehicles or equipment to properly handle materials being received, issued, stocked, and picked; may provide other City Departments with forklift operations, as needed
• Shuttles vehicles from other departments or entities to Fleet Services for repairs. May include the shuttle of vehicles from Fleet Services to outside maintenance shops within and outside City of Dover
• Pick-up materials, parts or equipment that can’t be readily delivered
• Establishes and maintains effective working relationships with employees, other departments and the general public
• Performs other related duties as required

Knowledge, Skill and Ability Requirements

• Detail knowledge of heavy vehicle, diesel, and general automotive parts and repairs
• Knowledge of inventory control practices and knowledge of equipment, facilities, materials, methods and procedures used in Fleet Services repairs and activities
• Working knowledge of personal computer hardware and software including familiarity with the use of various software applications including word-processing, electronic spreadsheets and data bases
• Must be proficient in looking up and ordering parts from various vendors
• Knowledge of municipal bookkeeping and purchasing operations and overall city organization
• Ability to maintain administrative, fiscal and general records and to prepare reports and answer questions from records
• Needs to be highly organized and detail-oriented, with ability to multitask in a fast-paced work environment
• Ability to prepare effective correspondence, reports and other documents
• Ability to understand and follow oral and written instruction
• Ability to establish and maintain effective working relationships with employees, other departments and the general public
• Ability to work under adverse conditions

Education/Licensure/Certification Requirements

• High school diploma or equivalent
• Four years minimum, and at least 2 years’ experience with inventory control and monitoring; OR any combination of education and experience which demonstrates the possession of the required knowledge, skills and abilities
• ASE licensure would be preferred
• Must maintain valid NH CDL-B, with air-brake and tanker endorsements