2627 | Operations Coordinator (Attendance + Compliance)

The Role

The Operations Coordinator 1 - Attendance & Compliance, ensures real-time execution of all front office and attendance systems on campus, maintaining accuracy, consistency, and a strong family experience while supporting compliance through daily operational routines. This role is responsible for the daily, campus-based execution of attendance and front office systems, while centralized student record management and system integrity are maintained by the SIS Coordinator/Registrar. This role does not own student information system design, data governance, or official record-keeping processes, which are managed at the district level.

Qualifications

• High school diploma required; bachelor’s degree preferred or equivalent professional experience
• 2+ years of experience in school operations, administrative support, or a high-volume, customer-facing environment
• Demonstrated ability to manage multiple priorities in a fast-paced setting with strong attention to detail and accuracy
• Ability to execute systems and processes consistently, including time-sensitive tasks with daily deadlines
• Strong organizational skills with the ability to maintain accurate documentation and records
• Proficiency with Google Workspace (Docs, Sheets, Forms) or Microsoft Office
• Strong verbal and written communication skills, with the ability to interact professionally with families, staff, and visitors
• Demonstrated reliability, punctuality, and professional accountability
• Experience working in a K-12 school setting
• Familiarity with student information systems (e.g., PowerSchool, Infinite Campus, Skyward)
• Experience maintaining compliance-related documentation or supporting audit processes
• Experience working in structured, systems-driven environments with clear expectations and accountability

Key Responsibilities

• #1: Front Office Management
• Manage all front office workflows: Phones, visitors, check-in/out, late arrivals, early dismissals
• Ensure consistent execution of: Visitor protocols, Campus safety procedures
• Serve as the first point of contact for families and visitors
• Maintain a welcoming, professional, and highly responsive front office environment
• #2: Daily Attendance Execution
• Execute daily attendance processes: Collect, verify, and input attendance data
• Track tardies and early dismissals in real time
• Follow up on same-day attendance discrepancies with teachers and families
• Ensure attendance is accurate by designated daily deadlines
• Contact families regarding: Same-day absences, Attendance inconsistencies
• Escalate chronic concerns to school leadership
• Participate as a member of the attendance committee, ensuring presence and all action steps completed
• #3: Student Records & SIS Execution
• Support real-time data entry related to attendance and daily student movement
• Submit required updates to the SIS in alignment with established processes
• Partner with the SIS Coordinator to resolve discrepancies and ensure accuracy
• Support compliance with state and audit requirements through accurate and timely execution of attendance processes
• Partner with SIS Coordinator (DDO-managed) for data integrity
• #4: Compliance and Reporting
• Maintain audit-ready documentation
• Execute attendance processes in alignment with state requirements and district protocols
• Support reporting cycles
• Maintain organized, audit-ready documentation at the campus level
• Collect and organize required attendance documentation in alignment with district processes
• Support compliance routines, but do not own compliance systems
• Professionalism
• Collaborate with colleagues to continuously improve practices and achieve school/district goals
• Engage in professional development aligned with role responsibilities and growth
• Uphold the values of confidentiality, accountability, and high expectations