26-68; Office Manager; Ashland High School; 1.0 FTE; Probationary

About the role

This position is responsible for providing direct support for the school principal/administrator, maintaining student and financial records, providing general administrative office support and greeting school patrons at a high school. Handles daily work pressures, requiring a volume of work which must be completed within a specified period of time. Coordinates the work of others. Performs duties with minimal supervision.

Responsibilities

• Follows and maintains knowledge of all applicable District policy(ies) and procedures.
• Provides administrative support to building principal including, but not limited to preparation of presentations, newsletters, publications, budget, tracking, calendar management, travel and room arrangements and correspondence to staff, parents, students and community members.
• Performs general office duties including answering multi-line phones, ordering supplies, greeting the public, typing, copying, filing, sorting and handling incoming and outgoing mail.
• Serves as substitute coordinator for the building contacting substitutes for all staff as required.
• Assists with graduation, ceremonies and event duties including preparing diplomas, awards, guest lists and supplies.
• Independently answers routine questions and correspondence not requiring the principal's attention.
• Prepares purchase orders for office supplies needed; prepares work orders for maintenance as needed ensuring appropriate processes are followed and documented.
• Compiles, researches, inputs, formats, organizes and edits relevant data as needed or requested and prepares in a usable format.
• Greets parents, students and staff in main office and directs as appropriate providing guest badges, bus passes, etc.
• Follows and administers medical protocols for students and provides first aid to staff and students and maintains an accurate log of distribution consistent with District policy(ies).
• Completes computer data entry work, using District computer programs, to input a high volume of data with speed and accuracy, including confidential data, in an environment with constant interruptions.
• Maintains accurate student records including daily attendance records (truancy, tardies, excuses, and reporting), check-in/check-out, status (enrolling, withdrawing, etc.) and updates student database as required.
• Fulfills requests for student records by phone and written correspondence.
• Covers for breaks and lunches of other staff.
• Schedules conferences and programs as required including creating schedule, contacting all invited parties, preparing confirmation and distributing materials to all parties (teachers, specialists, parents, etc.).
• Assists with budget preparation including supply inventory and ordering of furniture, textbooks, equipment and ensuring that all billing and shipping issues are resolved with vendors and staff.
• Manages special projects and school events as assigned by principal.
• Works collaboratively with others, implements decisions within ASD established policies and procedures.
• Professionally represents the school and the District in interactions with parents, community, staff, and students and resolves conflict in a professional manner.
• Communicates clearly with coworkers and other staff.
• Participates as an effective team member.
• Provides impeccable customer service.
• Interacts thoughtfully and courteously with students, staff, administrators and parents and resolves conflict in a professional manner.
• Maintains appropriate certifications and training hours as required.
• Attends work regularly and is punctual.
• Annually pass the District's required online training by the District's assigned due-date.

  Qualifications

  • High school diploma or General Education Diploma (GED) and minimum two years related successful experience in typing, general clerical and/or training or equivalent combination of education and experience.
  • Associates Degree preferred.
  • Ability to accurately enter and retrieve computerized data.
  • Prior successful experience working in a school setting strongly preferred.
  • Interpersonal Skills: Works well with others from diverse backgrounds. Focuses on solving conflict; maintaining confidentiality; listening to others without interrupting; keeping emotions under control; remaining open to others' ideas and contributing to building a positive team spirit. Demonstrated ability to successfully work with adolescents and public.
  • Language Skills: Fluent in written and spoken English, with strong verbal and written communication skills. Ability to respond to common inquiries or complaints from students, parents, staff, regulatory agencies or members of the community. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to prepare a variety of complex correspondence.
  • Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs. Ability to handle large amounts of money and account for monies received. Ability to perform low level accounting functions.
  • Reasoning Ability: Ability to solve practical problems involving several variables in a variety of situations where only limited supervision exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
  • Computer Skills: General knowledge of computer usage and ability to use standard school software, internet software, e-mail, spreadsheets, accounting and word processing software. Ability to proficiently use the above software programs. Ability to create graphs and charts in spreadsheet software. Ability to type accurately and proficiently.
  • Other Skills and Abilities: Ability to appropriately communicate with students, teachers, parents, members of the community. Ability to exercise good judgment and work in an environment with constant interruptions.
  • Certificates, Licenses, Registrations: Certificates as determined by the District including a valid Oregon Drivers License and ability to obtain a valid CPR/First Aid card.

    Pay

    $20.76 - $25.72 *2025-26 salary schedule (2026-27 salary schedule to be determined)

    Schedule

    1.0 FTE / 8 hours per day