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Jobs · OTHR · Virginia

26-27 Accounts Payable Coordinator

St. Catherine's School · Richmond, VA · 1 wk ago
On-siteOTHRFull-time

Position Overview

St. Catherine's School is seeking a committed and solutions-oriented full-time Accounts Payable Coordinator. This role is part of the Business Office team and involves the accurate and timely processing of accounts payable transactions, vendor management, cash receipts, and general accounting support.

Essential Responsibilities

  • Receive, review, verify, and process vendor invoices, purchase orders, employee reimbursements, and credit card statements

  • Avoid errors by ensuring all invoices are properly approved, accurately coded, and processed according to established policies and payment terms

  • Prepare and process payment runs, including checks, ACH payments, and wire transfers as appropriate

  • Maintain organized electronic and physical accounts payable records in accordance with audit and record retention requirements

  • Monitor and respond to vendor and internal accounts payable inquiries

  • Receive, process, and accurately record deposits and cash receipts from various departments, including the School Store, facilities rentals, and other campus operations, and assist with account reconciliations

  • Serve as the administrator for the School's business credit card program, including card issuance, maintenance, and reconciliation

  • Provide general bookkeeping and accounting support to the Business Office

  • Aid in internal and external audits by preparing requested documentation and schedules

  • Manage central office supply ordering and inventory for administrative departments

  • Assist the Chief Financial Officer and Controller with special projects, financial analysis, and process improvement initiatives

  • Identify opportunities to improve efficiency through automation, technology, and best practices

  • Establish and maintain vendor records, including collecting and maintaining W-9 documentation

  • Reconcile vendor statements, research discrepancies, and resolve payment issues in a timely manner

  • Prepare annual 1099 reporting and ensure compliance with IRS reporting requirements

  • Assist faculty and staff with vendor setup, purchase orders, reimbursement requests, credit applications, and other accounts payable processes

  • Develop and maintain positive working relationships with vendors and service providers

Vendor Administration

  • Establish and maintain vendor records, including collecting and maintaining W-9 documentation

  • Reconcile vendor statements, research discrepancies, and resolve payment issues in a timely manner

  • Prepare annual 1099 reporting and ensure compliance with IRS reporting requirements

  • Assist faculty and staff with vendor setup, purchase orders, reimbursement requests, credit applications, and other accounts payable processes

  • Develop and maintain positive working relationships with vendors and service providers

Supervisor

Controller

Supervisory Responsibilities

None

Position Status

Salaried, non-exempt, full-time, regular, 12-month schedule

Hours of Work

Standard work week

PHYSICAL DEMANDS AND WORK ENVIRONMENT

  • Sit; stand; walk; use hands to grasp, handle and feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch and crawl; talk and hear; engage in moderately strenuous physical activity both indoors and out; and smell.

  • The employee may occasionally lift or move up to 50 pounds.

  • Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

  • Ability to become CPR and First Aid Certified.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

St. Catherine's School does not discriminate on the basis of race, gender, sexual orientation, or national and ethnic origin in the administration of its hiring practices. St. Catherine's School is committed to providing an inclusive educational environment. We actively engage students, families, faculty and staff from diverse backgrounds and experiences. Our School community respects the differences in ethnicity, race, religion, sexual orientation and socioeconomic status. Consistent with the School's mission, St. Catherine's fosters in our students, and experts from all others, respect for the dignity and wholeness of every person. For more information about the school's Access, Equity and Belonging please follow this link here.

CONDITIONAL OFFERS

  • An offer of employment for this position is contingent upon the applicant's right to work in the United States, authorization for and completion of successful background checks as may be requested by the school or required by law.

BENEFITS

St. Catherine's School offers a highly competitive compensation package for this full-time position with benefits to include excellent health plan options, retirement benefits, exhaustive professional development and networking opportunities as well as state-of-the art facilities.

Requirements

  • Associate's degree in Accounting, Finance, Business Administration, or related field; equivalent experience may be considered (Bachelor's degree preferred)

  • Minimum of five years of accounts payable, bookkeeping, or general accounting experience

  • Working knowledge of general accounting principles and internal controls

  • Experience with Blackbaud Financial Edge NXT or similar accounting/ERP software

  • Proficiency in Google Suite/Microsoft Office, including spreadsheets

  • Strong organizational, analytical, and problem-solving skills

  • Excellent written and verbal communication skills

  • Ability to manage multiple priorities, meet deadlines, and work independently or as part of a team

  • High level of accuracy, attention to detail, professionalism, and confidentiality

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