21145 - Residency Business Admin

About the role

Serve as Business Manager for Residency business functions. Manage and administer daily aspects of financial, procurement, inventory and budget programs. Provide direction, consultation, training, assistance and guidance for area headquarters and other residency staff in residency business functions to ensure the use of best business practices in agency operations.

Responsibilities

• Budget and Other:
  • Manage residency administrative and physical plant budgets.
  • Assist district fiscal services staff as needed.
• Financial, Business Practices and Policy Administration:
  • Oversee daily residency accounts payable and accounts receivable transactions ensuring compliance with established guidelines.
  • Monitor financial system identifying errors and making needed corrections.
  • Oversee time entry and leave processes for residency to include overtime pay and compliance.
  • Monitor operational projects for accounts receivables and ensure timely billing.
  • Ensure cash receipts are appropriately documented and submitted to District Fiscal Office.
  • Compile and enter travel reimbursement information for AHQ personnel as necessary.
• Procurement:
  • Oversee procurement operations residency-wide ensuring compliance with procurement guidelines and policies.
  • Work with residency staff through the procurement process ensuring standardization of procurement across the residency to include the use of mandated sources.
  • Monitor use of SPCC to ensure best use and compliance.
  • Prepare requisitions and purchase orders for material requirements for residency and area headquarters staff.

Qualifications

• Demonstrated ability to communicate effectively orally and in writing.
• Experience supervising and directing the work of others.
• Knowledge of accounting, auditing procedures, inventory management and budget administration.
• Skill in the use of computers and software applications to include automated financial systems.

Additional Considerations

A combination of training, experience, or education in Accounting, Business Administration or related field desired. Click below to learn more about the Competency Model associated with this Position: Competency Model

Physical Requirements

VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct. VDOT Code of Ethics Standards of Conduct

Qualifications

• Valid driver's license.

Equal Opportunity Employer

Please be aware all VDOT positions require pre-employment screenings. These screenings may include the following: Fingerprint based Criminal History Background Check, DMV Record Check, Work History Verification, References, Pre-employment physical, Drug screen.