2026-27 Secretary Other

About the Role

Perform clerical work related to a specific role in an office or department. Positions require filing, recording, disbursing or retrieving of information. Non-routine phases of work are referred to the supervisor for advice and directions; determinations are usually based on clearly defined procedures or instructions.

Responsibilities

• Keep an up-to-date record of inventory, activity accounts, attendance records, purchase orders, etc.
• Compile and prepare/compose documents, reports, and communications, including but not limited to attendance, lunch count, lunch records, state reports, office correspondence, honor rolls, ineligibility lists, etc.
• Assist with getting substitutes, providing orientation, and handling paychecks. Prepare time sheets and payroll.
• Input data into manual or electronic records.
• File records and copy student records.
• Maintain the school master calendar and assist with scheduling activities.
• Assist with accident reports and locker and book maintenance.
• Work professionally with parents, students, teachers, and administrators.
• Perform other secretarial duties such as calling buses, issuing bus passes, maintaining attendance logs of staff and substitutes, coordinating homework assignments for absent students, assisting in tornado and fire drills, and other duties assigned by the site administrator.
• Promote the overall effectiveness of the organization by performing tasks and sharing responsibilities during peak periods or when there is an overload of duties.
• Additional duties that may be assigned by the immediate supervisor or above.

Requirements

• Ability to perform each essential duty satisfactorily.
• High school diploma or general education degree (GED).
• Related experience and/or training; or equivalent combination of education and experience.

Skills

• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to compose and write grammatically correct correspondence and memos.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, schedule form, or blueprint form.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear.
• Frequently required to stand, walk, climb or balance, and stoop, kneel, crouch, or crawl.
• Occasionally required to sit.
• Must frequently lift and/or move up to or more than 10 pounds and occasionally lift and/or move up to or more than 50 pounds.
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly exposed to fume or airborne particles.
• Frequently works in high, precarious places and in outside weather conditions.
• Frequently works near moving mechanical parts, extreme cold (including outdoors), extreme heat (including direct sunlight), risk of electrical shock, and vibration.
• Noise level in the work environment varies from somewhat loud to extremely loud.
• In the event of a health crisis or disruptive situation requiring the closing of school and/or office buildings, a different work location may be necessary to ensure continuity of services.

Supervisory Responsibilities

May occasionally be required to supervise a varying number of employees in the overall direction, coordination, and completion of tasks as assigned.