2026-27 Secretary First

Salary Schedule: Schedule K | Department: Secondary Instruction | FLSA Status: Non-Exempt | Safety-Sensitive: Yes

About the Role

The secretary is responsible for carrying out all assignments including making some independent judgments and decisions based on information provided by the principal.

Requirements

• Ability to perform each essential duty satisfactorily
• High School diploma or general education degree (GED)
• Type 40 wpm accurately
• One year of secretarial experience and/or work experience preferred

Responsibilities

• Maintain ledger and all activity account records in accordance with Board Policy and state law
• Provide monthly and annual summary of activity fund to the Principal and the Chief Financial Officer
• Maintain purchase order log, type purchase orders, and ensure adherence to activity account purchasing procedures
• Distribute and maintain records of teacher’s receipt books
• Process district requisitions and maintain purchase orders
• Order, distribute and maintain inventory of all supplies for school
• Responsible for sales and distribution of school fundraisers
• Make daily deposits
• Receive all monies from sponsors and balance all accounts
• Keep all financial records current and ready for audit on short notice
• Experience with computer programs, Microsoft Office, ten-key, and copiers
• Additional duties that may be assigned by immediate supervisor or above

Skills

• Ability to read and comprehend simple instructions, short correspondence, and memos
• Ability to compose and write grammatically correct correspondence and memos
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
• Ability to interpret a variety of instructions furnished in written, oral, diagram, schedule form, or blueprint form

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear
• Frequently required to stand, walk, climb or balance, and stoop, kneel, crouch, or crawl
• Occasionally required to sit
• Must frequently lift and/or move up to or more than 10 pounds and occasionally lift and/or move up to or more than 50 pounds
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly exposed to fume or airborne particles
• Frequently works in high, precarious places and in outside weather conditions
• Frequently works near moving mechanical parts, extreme cold (including outdoors), extreme heat (including direct sunlight), risk of electrical shock, and vibration
• Noise level in the work environment will vary from somewhat loud to extremely loud
• To ensure continuity of services, a different work location may be necessary in the event of a health crisis or disruptive situation that requires the closing of school and/or office buildings

Supervisory Responsibilities

Employee may occasionally be required to supervise a varying number of employees in the overall direction, coordination, and completion of tasks as assigned.