2026-27 Secretary Second - Registrar

Qualifications

• High school diploma or general education degree (GED)
• Related experience and/or training; or equivalent combination of education and experience

Essential Duties And Responsibilities

• Create, prepare, and distribute various reports on Powerschool.
• Enrollment/Withdrawal of students.
• Type withdrawal notices for students who move or drop out of school.
• Supervises and completes the preparation and transmittal of transcripts and other official documents relating to students.
• Prepare report cards and school honor roll and awards.
• Keep all student information updated in the computer.
• Sort and distribute inter-office and U.S. mail.
• Distribute mail and community/district flyers.
• Compile requested grade checks on students.
• Organize and maintain various files including confidential student files.
• Maintain student insurance and accident report files.
• Promote the overall effectiveness of the organization by performing tasks and sharing responsibilities of other members of the department during peak periods or when there is an overload of duties.
• Additional duties that may be assigned by immediate supervisor or above.

Language And Grammar Skills

• Ability to read and comprehend simple instructions, short correspondence and memos.
• Ability to compose and write grammatically correct correspondence and memos.

Reasoning Ability

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, schedule form, or blueprint form.

Physical Demands

• While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls;
• Reach with hands and arms;
• Talk or hear.
• The employee frequently is required to stand, walk, climb or balance, and stoop, kneel, crouch, or crawl.
• The employee is occasionally required to sit.
• The employee must frequently lift and/or move up or more than 10 pounds and occasionally lift and/or move up to or more than 50 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

• While performing the duties of this job, the employee is regularly exposed to fume or airborne particles.
• The employee frequently works in high, precarious places and in outside weather conditions.
• The employee frequently works near moving mechanical parts, extreme cold (including outdoors), extreme heat (including direct sunlight), risk of electrical shock and vibration.
• The noise level in the work environment will vary from somewhat loud to extremely loud.

Supervisory Responsibilities

• Employee may occasionally be required to supervise a varying number of employees in the overall direction, coordination, and completion of tasks as assigned.