2026-27 Administrative Assistant II - James P. Lee ECLC

Essential Functions

• Compiles both confidential and non-confidential data from a wide variety of sources (e.g. calendars, budgets, inventories, enrollment figures, etc.) for the purpose of preparing information for assigned administrators.
• Maintains manual and electronic files, department budgets and accounts (e.g. Kindergarten transition lists, inventory of lending library, classroom spending accounts, discipline passes, student registrations, etc.) for the purpose of providing up-to-date reference and audit trail.
• Prepares a wide variety of reports, documents and correspondence of a confidential and non- confidential nature (e.g. letters, meeting minutes, evaluations, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Responds to a wide variety of inquiries from internal and external parties (e.g. staff, parents, students, visitors, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Schedules a wide variety of activities (e.g. appointments, teacher and counselor meetings, etc.) for the purpose of making necessary arrangements for assigned administrators and supervisors.
• Supports assigned administrative and supervisory personnel for the purpose of providing assistance with their functions and responsibilities.

Other Functions

• Aids in maintaining department budgets and accounts for the purpose of preparing the information and data required for controlling expenditures.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements

• Minimum Qualifications: High school diploma or equivalent.
• Skills, Knowledge And Abilities: Operating standard office equipment including using Microsoft office products and job related software applications, preparing and maintaining accurate records; customer service; screening telephone calls.
• Knowledge: Basic math, reading manuals, writing documents following prescribed formats, presenting information to others; understanding business telephone etiquette; common office machines; concepts of grammar and punctuation; office methods and practices; grammar, spelling and punctuation; office practices; record keeping and record retention practices; bookkeeping practices; codes/laws/rules/regulations/policies.
• Ability: Scheduling activities, meetings, and/or events; gathering, collating, and/or classifying data; using basic, job-related equipment; working with a wide diversity of individuals; working with a variety of data; utilizing job-related equipment; adapting to changing work priorities; communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; working as part of a team; working with frequent interruptions; organizing tasks; working under limited supervision following standardized practices and/or methods; providing information and/or advising others; utilizing job-related resources from other work units.

Experience

• Job related experience is desired.

Education

• High school diploma or equivalent.

Testing Certificates and Licenses

• Clearances: Criminal Background Clearance
• Certificates and Licenses: Valid Arizona DPS Level I IVP Fingerprint Clearance Card

Work Environment

• Physical Demands: Occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling; generally sitting, walking, and standing.
• Work Environment: Generally clean and healthy environment.