2026-27 Accounting Assistant I TEST ANNOUNCEMENT

Responsibilities

• Create invoices in PeopleSoft and apply payments to customer accounts.
• Process online deposits and related transactions in PeopleSoft.
• Prepare and enter routine journal entries in PeopleSoft in accordance with established accounting procedures.
• Electronically deposit checks and maintain supporting documentation.
• Review and maintain financial transaction records, including requisitions, purchase documents, invoices, and related supporting records.
• Perform routine calculations and verify financial information using Microsoft Excel and electronic calculators.
• Identify discrepancies or incomplete information and follow established procedures to obtain corrections or clarification.

Accounts Receivable and Customer Follow-Up

• Maintain accurate and current accounts receivable records and supporting documentation.
• Monitor outstanding invoices and contact customers to obtain payment status or resolve routine account questions.

Records and Administrative Support

• Maintain organized electronic and physical financial records in accordance with established retention and filing procedures.
• Absorb and compile financial records, schedules, and supporting documentation for the annual audit.
• Assist with preparing routine correspondence, forms, and other materials as assigned.

Knowledge, Skills, And Abilities

• Basic knowledge of accounting principles, practices, and procedures, including accounts receivable and general ledger functions.
• Familiarity with computerized accounting and financial management systems, preferably PeopleSoft or a comparable enterprise financial system.
• Intermediate proficiency in Microsoft Excel, including creating and maintaining spreadsheets, filtering data, and using pivot tables to organize and analyze financial information.
• Working knowledge of Adobe Acrobat and electronic document management.
• Skill in performing accurate arithmetic computations using electronic tools and computer applications.
• Ability to review financial records and supporting documentation for completeness, accuracy, and consistency.
• Ability to interpret and follow established policies, procedures, accounting practices, and technical instructions.
• Ability to organize and maintain accurate financial records and supporting documentation.
• Ability to communicate effectively with customers, employees, and others regarding routine financial transactions and account information.
• Ability to establish and maintain effective working relationships and work cooperatively as part of a team.
• Ability to perform assigned duties with accuracy, dependability, and attention to detail.

Minimum Qualifications

• High school diploma or equivalent;
• One year of experience as a Technical Assistant I (Tech I), or two years of experience as an Accounting Clerk II or equivalent.
• Accounting or bookkeeping education or a related certificate may substitute for up to six months of required experience.
• Intermediate proficiency in Microsoft Excel.

Preferred Qualifications

• Experience using PeopleSoft or another enterprise financial management or general ledger system.
• Coursework, certificate, or other formal training in accounting, bookkeeping, finance, or a related field.
• Experience performing accounts receivable, cash receipt, invoicing, or journal entry functions.
• Experience working in a public-sector, school district, or other highly regulated financial environment.