WS - Health Professions Admissions Assistant - FWS
University of Pikeville · Pikeville, KY · 2 wk ago
On-siteEducation$9.75/hrInternship
Division: Support Services • Department: Admissions • Experience: Entry Level
About the role
Provide front-line administrative support for Health Professions Admissions by greeting visitors, answering inquiries, and assisting with application processing. This role helps maintain organized records, supports admissions events, and delivers a welcoming experience for prospective students and families.
Responsibilities
- Serve as first point of contact at the front desk: answer calls, greet visitors, route inquiries, and schedule appointments
- Process and track application materials: data entry, scanning/filing, and maintaining confidential records
- Support admissions events and interview days: prepare materials, manage check-in, and assist guests
- Monitor shared email/inboxes; provide accurate information using scripts/templates and escalate complex cases
- Maintain spreadsheets/reports for prospects and applicants; update contact lists and mailing databases
- Contribute to special projects (e.g., outreach lists, mailings, deliveries) and other duties as assigned
Requirements
- Must be a current UPIKE student in good standing
Skills
- Communication
- Teamwork
- Professionalism
- Career & Self-Development
- Critical Thinking
- Community Transformation
- Leadership
- Technology
Preferred Skills
- Microsoft Word, Excel, PowerPoint
- Attention to detail
- Strong active listening
- Written & verbal communication
- Willingness to learn
Schedule
Monday–Friday, varies depending on workload; up to 20 hours per week; no weekend hours.
Pay
$9.75 per hour
Work Conditions
Typical office environment. Physical demands include keyboarding, reaching/handling, and occasional lifting/carrying up to 20 lbs.