Workplace Specialist (Austin)

Job Overview

Saronic Technologies is seeking a Workplace Specialist to manage the day-to-day operations of our Austin offices. This role will serve as the primary point of contact for workplace-related needs, supporting vendor management, facilities needs, and culture-building activities.

Key Responsibilities

• Serve as the primary point of contact for all workplace-related needs in our Austin offices.
• Manage daily office operations, including supply inventory, kitchen restocking, mail/package handling, and equipment upkeep.
• Oversee workplace email and Slack channels, responding promptly to employee requests and prioritizing effectively.
• Cook up with external vendors (e.g., food service, office supplies, maintenance) and ensure timely deliveries in support with the Workplace Manager.
• Maintain strong vendor relationships and monitor service levels.
• Manage swag vendors and logistics, including employee orders, limited releases, and event-related requests.
• Provide support to employees across departments to ensure smooth daily operations.
• Aid in planning and executing company-wide events, team offsites, and meetings.
• Contribute to culture-building initiatives that create a positive and connected workplace environment.
• Track and manage small office projects and special requests.
• Ensure Austin offices are well-maintained, safe, and aligned with company standards.

Qualifications

• 3-5 years of experience in workplace operations, office management, or facilities coordination.
• Strong organizational and time-management skills with the ability to multitask and prioritize effectively.
• Excellent communication and interpersonal skills.
• Comfortable working independently in a fast-paced, startup environment.
• Proficiency with Microsoft Suite, Slack, and workplace management tools (e.g., Monday, Confluence).
• Experience in event coordination, vendor management, and/or administrative support.
• Ability to adapt to changing needs and handle tasks on short notice.

Additional Requirements

• Ability to lift 25 lbs unassisted.
• Flexibility to support occasional after-hours or weekend events.

Physical Demands

• High level of physical endurance, strength, and mobility.
• Regularly lift, push, and carry materials and equipment weighing up to 55 lbs, including the ability to safely transport these loads up and down staircases.
• Perform job duties in outdoor environments under varying weather conditions for extended periods.
• Maintain the ability to stand, walk, and traverse uneven or varied terrain continuously throughout a 12-hour shift.
• Frequently stoop, lay, bend, reach, squat, kneel, crouch, twist, and crawl, often in confined or awkward spaces, with the ability to sustain these positions as needed for the duration of the workday.
• Safely climb ladders, scaffolding, or other elevated structures and maintain balance while working at heights.
• Consistently wear and properly utilize Personal Protective Equipment (PPE), which may include but is not limited to: safety glasses, steel-toe footwear, hearing protection, gloves, hard hats, and high-visibility clothing.

Benefits

• Medical Insurance: Comprehensive health insurance plans covering a range of services.
• Dental and Vision Insurance: Coverage for routine dental check-ups, orthodontics, and vision care.
• Time Off: Generous PTO and Holidays.
• Parental Leave: Paid maternity and paternity leave to support new parents.
• Competitive Salary: Industry-standard salaries with opportunities for performance-based bonuses.
• Retail 401(k) plan with company match.
• Stock Options: Equity options to give employees a stake in the company’s success.
• Life and Disability Insurance: Basic life insurance and short- and long-term disability coverage.
• Pet Insurance: Discounted pet insurance options including 24/7 Telehealth helpline.
• Free lunch benefit and unlimited free drinks and snacks in the office.

Saronic CCPA Notice for Candidates and California Employees

If this role is based in the United States, it requires access to export-controlled information or items that require “U.S. Person” status. As defined by U.S. law, individuals who are any one of the following are considered to be a “U.S. Person”: (1) U.S. citizens, (2) legal permanent residents (a.k.a. green card holders), and (3) certain protected classes of asylees and refugees, as defined in 8 U.S.C. 1324b(a)(3). Saronic does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits. We are also committed to providing reasonable accommodations for qualified individuals with disabilities.