WORKPLACE MANAGER - FACILITY PROJECT MANAGEMENT SPECIALIST 4

Key Responsibilities

• Staff Space Planning and Relocation
• Manage both large and small-scale staff relocation projects
• Develop workplace experience strategies and space solutions
• Coordinate office relocations and workspace transitions
• Manage communication and expectations between clients, vendors, movers, IT, security, engineers, and project teams
• Resolve scheduling conflicts and operational issues related to relocation and space management projects
• Evaluate space requests and provide recommendations for efficient space utilization and allocation
• Support short-term and long-term strategic space planning initiatives
• Coordinate with BASC leadership and operational teams to meet organizational goals and maintain workplace functionality
• Support workplace accommodations and address the space and accessibility needs of employees requiring special conditions or disability-related accommodations
• Provide office layout consultations and/or onboarding support for staff and departments
• Coordinate setups with internal move team and external vendors as needed
• Facility and Space-Related Projects
• Manage facility and space-related projects
• Coordinate with and provide leadership to architects, engineers, consultants, contractors, vendors, and project teams
• Hire and coordinate architectural, engineering, and consultant firms
• Prepare and approve cost estimates, functional studies, project schedules, and budgets
• Determine project delivery methods and coordinate bid processes, contract negotiations, and vendor service agreements
• Review and oversee construction and installation activities
• Act as liaison among project participants and resolve project, operational, vendor, or construction-related issues
• Generate and review proposed floor layouts
• Prepare project reports, written analyses, risk assessments, budget updates, presentations, and required organizational or regulatory reporting
• Create and maintain project information within project/task management software applications
• Space Management, Reporting and Metrics
• Manage UCOP’s space and asset management systems
• Prepare and maintain facility utilization, occupancy, storage, asset management, project budget, and project schedule reports
• Collaborate with Financial, Building, Asset Management, Real Estate, and operational teams on lease evaluations, renewals, space planning, utilization analysis, and operational projects
• Conduct periodic occupancy and space utilization surveys and analyses
• Support required reporting activities, including utilization metrics, regulatory reporting, project status reporting, and other systemwide space reporting requirements
• Maintain project information within project management and space management systems
• Support operational planning and decision-making through analysis of occupancy data, project performance metrics, and facility utilization trends

Experience Required

• Minimum 5 years’ experience in the field of architectural/interior design, space and asset management and/or project management

Skills And Abilities Required

• Excellent written, verbal, and interpersonal communication skills
• Advanced knowledge of space planning, building and construction, design, construction contract administration and California Building Codes
• Advanced project management skills
• Advanced analytical, organizational, and problem recognition / avoidance / resolution skills
• Advanced proficiency in computer-aided design, graphic, and business software applications
• Advanced ability to manage contractors and maintain compliance to the agreed-upon scope of work and budget
• Advanced knowledge of furniture procurement and inventory management

Education Required

• Bachelor's degree in related area and / or equivalent experience / training