Workplace Experience Coordinator - Temp

Job Responsibilities

• Maintains a professional, welcoming, and highly functional office atmosphere.
• Serves as the primary liaison for staff, guests, and vendors, overseeing daily workplace operations and upholding rigorous service standards.
• Ensures the facility runs efficiently by managing Workplace Services stockrooms, mailroom, and other storage areas.
• Processes vendor invoices and handles service contracts with local vendors.
• Maintains and manages seating floor plans and coordinates relocations.
• Monitors usage of office equipment and makes recommendations for additions, alterations, or changes.
• Creates and updates badge access for all employees and temporary workers.
• Affords assistance with UKG timeclock profile set up and training for new hires.
• Assists with team lunches and employee events.
• Attends Social Committee meetings and assists in planning, prepping, and executing events.
• Manages visitor events and coordination.
• Handles various vendor accounts and invoices, keeping up-to-date information.
• Processes invoices and PO’s, managing Medius coding and approvals.
• Places orders for office needs and supplies for team and applicable departments.
• Ink/toner order management and inventory upkeep for printers for BPC teams.
• Placed service calls for any equipment (printer, coffee machine, water system, etc.) requiring maintenance.
• Acts as the point person for Iron Mountain’s pick up of offsite re: shredding documents. Arranges for extra pick-ups when needed.
• Handles employee reservations for specific events.
• Demonstrates the ability to handle confidential and highly sensitive proprietary information with discretion.

Supervision Received

• Reports to Director, HRBP, Supply Chain with dotted line to Director, Workplace Experience.

Qualifications

• Strong communication skills and ability to interact at all levels with internal and external personnel.
• 2+ years of experience in supporting in an administrative capacity.
• Demonstrated ability to manage multiple priorities with a sense of urgency.
• Proficiency in Microsoft Office, knowledge of Excel.

Skills

• Ability to handle confidential and highly sensitive proprietary information with discretion.

Benefits

While the published salary range is a good faith reflection of the targeted salary level for the position, LVMH Inc. reserves the right to pay outside of the published range of $31.25 - $40.85/hour.

Pay

This job description is intended to cover the core accountabilities of the position and is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. All your information will be kept confidential according to EEO guidelines.

Schedule

Not specified.