Workplace Experience Coordinator - Temp

Job Responsibilities

• Organizes and maintains Workplace Services stockrooms, mailroom and other storage areas.
• Maintains and manages seating floor plans and coordinates relocations.
• Processes vendor invoices and handles service contracts with local vendors.
• Makes recommendations for additions, alterations or changes to office equipment usage.
• Creates and updates badge access for all employees and temporary workers.
• Affords assistance with UKG timeclock profile set up and training for new hires.
• Affords assistance with new hire, contractor and visitor set ups.
• Affords assistance with team lunches and employee events.
• Attends Social Committee meetings and assists in planning, prepping and executing events.
• Manages visitor events and coordination.
• Handles various vendor accounts and invoices, keeping up-to-date information.
• Processes invoices and PO’s, managing Medius coding and approvals.
• Places orders for office needs and supplies for team and applicable departments.
• Ink/toner order management and inventory upkeep for printers for BPC teams.
• Plays a role in placing service calls for any equipment (printer, coffee machine, water system, etc.) requiring maintenance.
• Acts as the point person for Iron Mountain’s pick up of offsite re: shredding documents. Arranges for extra pick-ups when needed.
• Handles employee reservations for specific events.

Qualifications

• Strong communication skills and ability to interact at all levels with internal and external personnel.
• Detail oriented, organized, and demonstrated ability to manage multiple priorities with a sense of urgency.
• Proficiency in Microsoft Office, knowledge of Excel.

Supervision Received

SUPERVISION RECEIVED
Reports to Director, HRBP, Supply Chain with dotted line to Director, Workplace Experience

Additional Information

This job description is intended to cover the core accountabilities of the position and is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
All your information will be kept confidential according to EEO guidelines.
LVMH Inc. uses the published salary range as a guideline to provide our employees with market competitive pay while allowing for flexibility to recognize and reward various levels of expertise, performance, and tenure.
While the published salary range is a good faith reflection of the targeted salary level for the position, LVMH Inc. reserves the right to pay outside of the published range of $31.25 - $40.85/hour.