Workplace Coordinator

About the Role

The Workplace Coordinator is the owner of the employee experience and the steward of our physical space at our Arlington office. This is a high-impact, part-time role that blends facilities management, vendor oversight, and community building, ensuring our Arlington office is a productive and welcoming destination for all Planeteers and guests. Reporting directly to the Director of Employee Experience, this role is the operational backbone of our Arlington hub, supporting high-value collaboration in our emerging regional market.

Impact You’ll Own

• Act as the primary liaison between Planet, the building manager, and all service vendors (e.g., HVAC, plumbing, electrical).
• Manage and triage all facilities-related tickets (Jira, Landlord Portal) with strict SLAs.
• Manage the local office safety program, conduct regular building walkthroughs, and administer physical security, including badge access, visitor management, and emergency preparedness.
• Coordinate with the IT team on network troubleshooting and ensure seamless operation of critical office equipment.
• Own the end-to-end inventory management process for office supplies and kitchen stock, maintaining appropriate par levels.
• Manage daily relationships and service quality for key office vendors (janitorial, catering, supplies, specialized services), including contract renewals.
• Manage the local office operating budget, process invoices, track expenses, and ensure timely vendor payments.
• Lead planning and execution of local office culture events and "moments of connection" to build morale and drive engagement.
• Manage local office communication channels (Slack, Workplace Calendar, weekly digest, month-at-a-glance) to keep employees informed.
• Coordinate and host large internal and external events, ensuring flawless A/V, room setup, and catering logistics.

What You Bring

• 4+ years of experience in an administration role (e.g., Workplace/Facilities Coordinator, Administrative Assistant, Front Desk Associate) in a dynamic environment.
• Ability to thrive in ambiguous settings, showing resourcefulness and proactive problem-solving.
• Experience managing budgets, processing invoices, and handling multiple vendor relationships.
• Proficiency with Google Workspace (Calendar, Docs, Sheets) and willingness to master facilities ticketing systems (e.g., Jira), Canva, and basic design software.

What Makes You Stand Out

• Proactively identifies needs and takes action without explicit direction.
• Willingness to experiment, learn from experiences, and continuously improve the workplace.
• Ability to design and deliver employee engagement programs that strengthen collaboration and belonging across hybrid teams.

Benefits

• Comprehensive Medical, Dental, and Vision plans.
• Health Savings Account (HSA) with company contribution.
• Generous Paid Time Off, holidays, and company-wide days off.
• 16 Weeks of Paid Parental Leave.
• Wellness Program and Employee Assistance Program (EAP).
• Home Office Reimbursement.
• Monthly Phone and Internet Reimbursement.
• Tuition Reimbursement and LinkedIn Learning access.
• Equity.
• Commuter Benefits (if local to an office).
• Volunteering Paid Time Off.

Schedule: Part-time, in-office 3 days/week (Monday, Tuesday, Thursday) in Arlington, Virginia.