Workforce Perkins Administrative Assistant

Key Responsibilities

• Aid in tracking workforce grants, reporting deadlines, deliverables, and compliance requirements.
• Prepare and support submission of grant progress reports.
• Celebrate and support grant-related marketing activities and outreach efforts.
• Serve as a liaison between workforce leadership and marketing staff.
• Collaborate with faculty and marketing teams to promote workforce programs.
• Collect and summarize program data, outcomes, employer partnerships, and student success stories.
• Support development of promotional materials, web content, brochures, and social media communications.
• Ensure accuracy and consistency of program messaging.
• Maintain inventory records for equipment, instructional supplies, tools, and books.
• Develop and manage standardized ordering lists for workforce programs.
• Support budgeting and purchasing decisions through documentation and cost analysis.
• Aid in establishing and maintaining cost-per-student models.
• Create, update, and maintain workforce class information sheets.
• Ensure course details, certifications, instructor information, materials, costs, and schedules remain current.
• Distribute updated information to appropriate staff and departments.
• Conduct participant follow-up at 3, 6, 9, and 12 months after program completion.
• Collect and track employment, wage, retention, and career advancement outcomes.
• Maintain communication with employer partners and gather workforce feedback.
• Identify employment retention barriers and support program improvement initiatives.
• Maintain organized digital and physical program records.
• Support data tracking, reporting, and process improvement efforts.
• Provide backup support for workforce catalog and scheduling functions.
• Utilize JobsEQ to generate workforce and labor market reports.
• Create and update career pathway materials and brochures.
• Enter and maintain participant records, services, activities, and outcomes in WES.
• Review records for accuracy, completeness, and compliance.
• Generate routine reports and monitor data quality.
• Provide support and guidance to staff on WES procedures and data entry requirements.

Qualifications

• Two years of administrative support, data management, program coordination, customer service, or related experience.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Strong organizational skills with the ability to manage multiple projects and deadlines.
• Excellent written and verbal communication skills.
• Ability to maintain confidential information and accurate records.
• Associate degree in Business, Administrative Support, Marketing, Education, or related field; equivalent experience may be considered.
• Strong organizational, communication, and recordkeeping skills.
• Experience with data entry, reporting systems, spreadsheets, and database management.
• Proficiency in Microsoft Office applications.
• Ability to manage multiple projects, meet deadlines, and work collaboratively with faculty, staff, employers, and students.
• Experience with grant-funded programs, workforce development, marketing coordination, or customer relationship management preferred.