Workforce Materials Operations Assistant

About the Role

To provide administrative, operational, and materials coordination support for Advanced Manufacturing Workforce "Job-Ready" Training programs. The position is responsible for ordering, receiving, organizing, tracking, duplicating, and distributing instructional materials, including books, tests, quizzes, labs, and program supplies.

Responsibilities

• Provide administrative and operational support for Advanced Manufacturing Workforce programs.
• Coordinate the ordering, receiving, storage, tracking, duplication, and distribution of program materials.
• Monitor inventory levels, conduct inventory counts, and maintain accurate inventory records.
• Receive and inspect shipments and resolve discrepancies, shortages, or damaged materials.
• Coordinate with Duplications, internal departments, suppliers, delivery personnel, and part-time staff.
• Track purchase orders, shipments, deliveries, and material transfers.
• Maintain materials and program tracking spreadsheets and other program documentation.
• Prepare, label, bind, package, and distribute instructional materials to appropriate classrooms and locations.
• Assist with scheduling, communication, record keeping, special projects, and other daily program operations.
• Identify potential supply or logistics issues and take appropriate action to prevent program delays.

Qualifications

• Two years related work experience.
• High school diploma or educational equivalent.

Preferred Qualifications

• Associates degree or higher in related field.
• Shipping, receiving, duplication, and distribution of materials experience.
• Materials coordination across multiple locations or departments.
• College, workforce training, manufacturing, technical education experience.
• High-volume administrative or materials-related operations experience.

Knowledge, Skills, and Abilities

Knowledge:

• Administrative procedures, inventory control, purchasing, and materials management.
• Microsoft Office, Excel, Google Sheets, and electronic record-keeping systems.
• Basic shipping, receiving, duplication, and distribution processes.
• Office and materials-processing equipment, including copiers, label makers, and binding machines.
• Record-keeping and documentation practices.

Skills:

• Organizational, administrative, data entry, and record-keeping skills.
• Attention to detail and ability to maintain accurate inventory and program records.
• Written and verbal communication skills.
• Problem-solving, prioritization, and time-management skills.
• Manage multiple priorities, schedules, deliveries, and deadlines.
• Work independently and collaboratively with staff, vendors, and internal departments.
• Adaptability and quick responsiveness to changing program needs.

Technology Skills:

• Use a variety of spreadsheet, word processing, database, and presentation software.

Physical Requirements

• Ability to safely operate copiers, label makers, binding machines, and other related equipment.
• Ability to safely lift and move boxes and materials weighing approximately 40–50 pounds.
• Ability to stand, walk, bend, reach, and perform repetitive activities associated with materials preparation and inventory management.

Pay

$47,840 - $51,189