Workflow Coordinator

About the role

Careerscape is supporting a client opening for a Hybrid Entry-Level Workflow Coordinator. This role focuses on coordinating daily business workflows, tracking project progress, maintaining operational documentation, and ensuring tasks are completed efficiently across multiple departments. This is an excellent opportunity for someone who is organized, detail-oriented, and interested in building a career in business operations, process improvement, project coordination, or office administration. The Workflow Coordinator will work closely with department managers, project teams, and business stakeholders to monitor workflows, update project timelines, identify process improvements, and support efficient day-to-day operations in a hybrid work environment. This role is ideal for candidates interested in operations, workflow management, administrative coordination, or business support.

Compensation

The salary range for this role is $60,000 - $85,000 per year, based on experience, communication skills, organizational abilities, and client hiring needs. Additional compensation and benefits details will be shared during the hiring process.

What you'll do

• Cookier workflows across departments
• Track project tasks, deadlines, and progress updates
• Maintain workflow documentation and operational records
• Monitor task completion and follow up with internal teams
• Prepare reports, spreadsheets, and workflow summaries
• Identify process improvement opportunities
• Update internal databases and business systems
• Schedule meetings and coordinate project activities
• Aid managers with operational planning and reporting
• Ensure accurate documentation and recordkeeping
• Communicate workflow updates to stakeholders
• Perform additional administrative and operational duties as assigned

What we're looking for

• High school diploma or equivalent required
• Associate's or Bachelor's degree in Business Administration, Management, Operations, or a related field preferred
• 0–2 years of experience in administration, operations, project support, customer service, or related roles
• Strong organizational and multitasking skills
• Excellent written and verbal communication abilities
• High attention to detail and problem-solving skills
• Proficiency with Microsoft Office, Microsoft Excel, Google Workspace, and collaboration tools
• Ability to prioritize multiple tasks in a hybrid work environment
• Strong teamwork and time management skills
• Professional, dependable, and proactive mindset

Nice to have

• Internship or entry-level administrative experience
• Familiarity with project management tools such as Asana, Trello, Monday.com, or Microsoft Planner
• Experience with CRM or ERP systems
• Knowledge of workflow or process improvement concepts
• Interest in business operations and project coordination

Benefits & Perks

• Hybrid work flexibility
• Competitive entry-level compensation
• Medical, dental, and vision insurance
• Paid time off, holidays, and sick leave
• 401(k) retirement savings plan
• Paid training and onboarding
• Performance-based bonuses
• Professional development and certification assistance
• Career growth into Operations Coordinator, Project Coordinator, Business Operations Specialist, Process Improvement Analyst, or Operations Manager roles
• Collaborative and supportive hybrid work environment

Why apply

This role is ideal for someone who enjoys organizing tasks, improving workflows, and supporting efficient business operations. You'll gain valuable hands-on experience while developing the coordination and organizational skills needed for long-term career growth.

About Careerscape

Careerscape is a staffing and recruiting firm connecting talented professionals with employers across operations, administration, technology, finance, customer support, and professional services.

Application notice

Careerscape is supporting the hiring process for this client opening. By applying, you agree that Careerscape may review your application, contact you regarding this opportunity, and share your information with the hiring client for consideration. Careerscape may also contact you regarding future opportunities that align with your qualifications.

Equal opportunity statement

Careerscape and its hiring partners are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other status protected by applicable law.