Inter-Department Workflow Coordinator

About the role

The Inter-Department Workflow Coordinator plays a critical role in ensuring that customer requests, plan updates, takeoffs, bids, submittals, and project tasks move smoothly through each department.

Responsibilities

• Daily Coordination
• Attend a morning briefing with leadership to review workload, priorities, and deadlines
• Manage the flow of tasks across departments and follow up throughout the day
• Provide an end-of-day status update summarizing progress, issues, and next steps
• Plan Management & Takeoff Support
• Ensure new plans and revisions are received, uploaded, and properly labeled or re-numbered
• Track takeoff timelines based on bid due dates
• Manage ASIs, RFIs, and change-order-related plan updates through the Takeoff → Estimating → Pre-Con/PM pipeline
• Estimating Support
• Follow up with Estimating on bid status and deadlines
• Gather missing information or answers needed for bid completion
• Help ensure quality and timeliness of bid submissions
• Pre-Construction Support
• Track Submittals, Comp Sheets, Cut Sheets, and review deadlines
• Follow up on fixture sample orders and confirm delivery or next steps
• Cookinate Pre-Con outputs so they reach customers on schedule
• Project Management Support
• Track open items with Project Managers and ensure they are fully closed out
• Identify roadblocks and help route items through other departments for resolution
• Monitor hot items with vendors (payments, lead times, ship dates)

Requirements

Highly organized with excellent attention to detail
Strong communication skills—able to coordinate across multiple teams
Proactive problem-solver who can anticipate needs and remove bottlenecks
Comfortable following structured workflows and enforcing deadlines
Experience in construction, lighting, electrical, or project coordination is a plus
Ability to manage multiple tasks at once without losing accuracy
Strong time management and follow-through

Benefits

Opportunity to be a key operational player in a fast-growing company
Work closely with leadership and multiple departments
Help improve internal efficiency and customer satisfaction
Competitive compensation and room for advancement
A team-oriented culture where your contributions directly impact project success

Pay

TBD

Schedule

TBD