Word Processor

About the role

Winstead PC is seeking an experienced individual to join the Word Processing team, providing exceptional document production services across a wide range of practice areas and all firm offices. This position may be located in our Houston, Dallas, or Austin office.

Qualifications

• Proficiency with all Microsoft Office products, including advanced Microsoft Word skills (automation, navigation, tracking changes, formatting, mail merge, styles, numbering, and inserting/editing footnotes, endnotes, indices, tables of contents, and tables of authorities).
• Proficiency with NetDocuments or familiarity with document management systems.
• Experience or knowledge of graphics programs such as Adobe Photoshop and Visio is a plus.
• Experience or knowledge of DocXtools is a plus but not required.
• Typing speed of at least 80 words per minute.
• Ability to balance multiple projects and deadlines in a fast-paced, high-volume environment.
• Strong organizational skills, attention to detail, efficiency, and capacity to work both independently and collaboratively.

Responsibilities

• Convert Adobe PDFs to MS Word documents (and vice versa) using firm-issued conversion software.
• Clean and format converted MS Word documents, applying styles, cross-referencing, and generating tables of contents and authorities.
• Revise MS Word documents from handwritten copies (often sent via PDF) or via track changes.
• Create labels and letters using MS Word’s mail-merge feature.
• Set up state pleading templates for discovery responses.
• Create and format PowerPoint presentations using specific design templates and layouts consistent with firm branding.
• Create and revise diagrams, tables, and organizational charts.
• Create and revise Excel spreadsheets, using filters and basic formulae.
• Format Excel spreadsheets for printing and converting to Adobe PDFs.
• Compile, edit, and create Adobe PDFs with internal/external hyperlinking.
• Create bookmarked e-binders.
• Prepare Adobe forms, organizing pages, redacting, and applying specific headers and footers.
• Utilize BigHand software for transcribing audio files.
• Generate comparisons using Litera Compare and Draftable.
• Assist with creating marketing materials and proposals.
• Apply expertise to troubleshoot document or software issues.
• Prepare and send emails with attachments to clients on behalf of attorneys as needed.
• Stay abreast of technology and software changes within the firm to maintain expertise in document preparation.