Welcome Programs Office Coordinator

Responsibilities

• Plan and coordinate all assigned event/program-related activities to ensure successful programs.
• Support New Student Orientation, Orientation Groups, Family Weekend, Welcome Week, Spring Welcome and other programs in any way needed.
• Present a professional and welcoming image for the office lobby, greeting and directing guests, faculty, staff and students.
• Cookordinate and oversee projects related to office inventory, scheduling, aesthetic and beautification.
• Maintain accurate record of expenses and successfully reconcile monthly budget records.
• Prepare expense reports and submit for management approval, and collaborate with Accounting as needed for necessary expense details and adjustments.
• Initiate and coordinate events, programs, and initiatives to maximize staff and student morale within the office.
• Maintain timely and accurate communication with guests and staff or students outside the office, either in-person or via phone, email, social media, text message or direct mail.
• Collect and analyze data through a variety of means (e.g., surveys, focus groups) to provide feedback for management in assessing the effectiveness of programs/activities.
• Provide ongoing programmatic recommendations to improve/update programs through active efforts of maintaining awareness of current trends in student development, university orientation and learning programs and cultural engagement.
• Perform other administrative activities such as preparing reports, answering phones, filing, data entry, photocopying, collating materials, etc.

Requirements

• Bachelor’s degree from a regionally accredited institution.
• Must pass a pre-employment background investigation.
• Exemplary planning and organization skills and good attention to detail.
• Ability to develop effective and harmonious relationships with students/individuals of diverse and cultural backgrounds.
• Strong communications skills, particularly interpersonally and via email.
• Cooperative, collaborative and inclusive team player.
• Ability to project a professional representation of the University at all times.
• Ability to cope and adapt to changing priorities, work in a fast-paced environment and under stressful conditions to meet deadlines and schedules.
• Good critical thinking and problem resolution skills.
• Computer proficient including MS Office Suite, internet, social media, and email services.
• Flexibility to work varying schedules including evenings, holidays and weekends when necessary.

Qualifications

• Must pass a pre-employment background investigation.
• Support the University’s Doctrinal Statement, Ethical Position Statement and Mission.

Skills

• Excellent organizational and time management skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite.
• Effective verbal and written communication skills.
• Ability to manage multiple tasks simultaneously.
• Experience with event planning and coordination.
• Knowledge of principles of student development.

Benefits

• Flexible schedule.
• Professional development opportunities.
• Health insurance benefits.
• Retirement plan options.

Pay

• Competitive salary based on qualifications and experience.

Schedule

• Variety of flexible hours to accommodate high-volume activity.