Wedding Coordinator

Responsibilities

• Attend a final details call with clients approximately 6 weeks prior to the wedding to confirm logistics, timeline, and expectations
• Lead and facilitate the ceremony rehearsal on the day prior to the wedding, ensuring all participants are confident in timing, processional flow, and key cues
• Serve as the primary advocate for the couple onsite - maintaining a calm, solutions-focused presence and supporting them through any challenges that arise
• Oversee ceremony and reception setup in alignment with the event design and our day-of execution playbook
• Manage full wedding day execution from initial vendor arrival through final breakdown at the end of the evening
• Greet, direct, and act as the main point of contact for all vendors
• Coincide with vendors to ensure alignment with the event plan
• Cook up and assist with placement of personal and event details including escort cards, menus, table numbers, favors, guest book, and décor elements
• Support the wedding party and family members with guidance, timing cues, and any day-of needs
• Proactively manage and resolve any issues or last-minute changes to maintain a smooth guest experience

Requirements

• Ability to work weekends is essential
• Must have 2 years experience as a wedding planner or event planner
• Must have strong communication skills and be detail oriented
• Must have reliable transportation
• Must be able to carry and lift 30 lbs